Job Description

Pay Rate: $80000 to a maximum of $100000 Per Year.

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:

The main goal of a Facility Manager is to ensure that the assigned VNA office operates smoothly and efficiently, providing a safe, sustainable and thriving work environment for employees and visitors. This role oversees the office space and directs effective corporate-wide administrative support services and proper and efficient use of office space, overseeing also capital project/renovation projects within an assigned VNA office.

Primary Duties/Responsibilities:

• Manage the operations of the assigned office and potential outdoor surroundings: office space, mailroom, kitchen, meeting and training rooms, outsourced cleaners, greeting visitors, etc.
• Supervise, mentor, training and coaching of the office staff (receptionist).
• Maintains active liaison and assists Procurement and vendors in coordinating purchases and deliverables appropriate and within budgetary guidelines and service contracts from outside service, when needed.
• Manage the H&S committee for the office assigned and ensure a safe environment for all employees.
• Oversees office supplies and equipment purchase, maintaining proper stock level and all archiving initiatives for the assigned facility.
• In collaboration with the VNA Communication department, make appropriate adjustments to the workplace to integrate Company’s branding elements in the office.
• Oversees, manages and maintains ID Badge/Access Card System/Security System.
• Manage departmental requests through the Building Management team and third party vendors.
• Oversee Conference room/Training Room Management at the Corporate Office and surrounding sites, when needed.
• Oversees audio visual, multi-functional device, and lighting systems, and diagnose/troubleshoot when needed.
• Maintain space planning and seating chart in collaboration with the Head of office and Departments leads.
• Manage capital projects and small projects related to space planning, build outs, renovations, and related moves of the assigned office space location.
• Work with procurement in RFP processes for service contracts pertaining to maintenance and/or project related items.
• Work with building property manager to ensure the office is safely and adequately maintained (e.g ensure proper functioning of HVAC, maintain a satisfactory condition of the office and make appropriate decisions / repair or replacement requests, recommend maintenance, mechanical, electrical and facility design modifications, be the emergency contact for building management).
• Develop and implement initiatives to create a sustainable office environment in order to comply with Company purpose and values.
• Participate in diverse committees related to employee engagement and activities for the assigned office including ways to collaborate with other VNA office locations.
• Responsible for preparing expense reports, monthly accrual reports, variances, operations reports, reconciliation reports, creating and maintaining the annual budget for the scope of responsibilities.
• Other responsibilities assigned by the manager.

Additional Information:

• This is an onsite role five (5) days a week.
• This job is located in a traditional office building and will be assisting in a move to a new location.

Qualifications

Education/Experience/Background:

• Bachelor’s Degree in related field or equivalent work experience.
• A minimum of 7 years a corporate office with over 120 employees.
• Experience in managing office projects and small team.

Knowledge/Skills/Abilities:

• Possess strong understanding of Building Operations: Prepare and maintain service contracts, coordinate all necessary moves, minor and capital projects.
• Excellent organizational skills for coordinating all moves, space planning and layouts.
• Experience in managing a budget.
• Knowledge and working experience in archiving.
• Ability to communicate effectively with internal/external clients.
• Possess strong organizational skills, have the ability to prioritize and focus on areas of significant impact
• Possess Project Management skills.
• Ability to work in a team environment.
• Excellent working knowledge of the Google Platform tools (Sheets, docs, slides) or the equivalent with Microsoft.

Required Certification/Licenses/Training:

• Facilities Management Administrator (FMA®) Designation a plus.

Physical Requirements:

• Regular office work environment.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.