POSITION SUMMARY: The Risk Manager provides central coordination of exposure identification, risk evaluation, and risk control for the university by implementing environmental, health, and safety policies and procedures in accordance with state and federal rules and regulations to create a safe and healthful workplace. The Risk Manager serves as the primary contact and coordinator for the university’s property and casualty, general liability, and workers’ compensation insurance and claims processes. The Risk Manager reports to the CFO and is a member of the Financial Accounting Services team.
ESSENTIAL FUNCTIONS:
RISK MANAGEMENT
- Work closely with the university community, contractors, and guests assessing risks and controlling losses through active participation with departments and coordination of responses to insurance inquiries.
- Participate in the development of university wide risk, loss control, and safety programs, and support university campus departments by providing advice and support in the implementation of these risk management strategies, training programs, and loss control techniques.
- Serve as chairperson for the university Safety and Crisis Preparedness Committee; responsible for maintaining the university’s Emergency Operations Plan (EOP) and ensuring the campus community is properly trained and familiar with the EOP.
- Work with university schools and departments on a continuous and proactive basis to develop and coordinate a university wide business continuity plan to maintain functional operations during or following disruptive events.
CONTRACT ADMINISTRATION, INSURANCE, AND CLAIMS MANAGEMENT
- Manage the university contract approval process ensuring all contracts are appropriately reviewed and approved by designated university officers as applicable (e.g. CFO, University General Counsel, etc.)
- Review and propose language for contracts, agreements, bids, special coverage requests, and other university arrangements for necessary indemnification, insurance requirements, and other related risk management objective
- Coordinate risk management insurance needs for various university sponsored activities/events with various groups. Review facility utilization contracts and insurance certificates for proper, required coverage. Endorse facilities utilization contracts on behalf of the university.
- Conduct claims evaluations, accident inquiries, and evaluate risk management claims information to identify significant hazards and loss trends; identify and recommend preventative measures and corrective actions.
- Administer workers’ compensation program and insurance: investigate and analyze work related accidents and injuries; work closely with insurance carrier and employee to monitor and resolve claims; coordinate with Human Resources to obtain required records and manage employee return to work; identify potential areas of risk; recommend and implement preventive measures.
- Administer university vehicle and utility cart training and certification program in accordance with University policies, insurance requirements and governments rules and regulations (DOT). Ensure periodic inspections of all motorized vehicles are accomplished.
- Review accident reports and claim filed against the University. Coordinate information with claimants, university representatives, adjusters, attorneys, and insurance carriers.
- Maintain database of property valuations for the university.
HEALTH AND SAFETY
- Develop, maintain and communicate health and safety policies and procedures.
- Work collaboratively with Human Resources and other departments to ensure effective implementation of health and safety programs.
- Perform periodic inspections of workplace facilities to detect fire and life safety hazards and conditions. Make recommendations for corrective measures.
- Perform job safety analysis and recommend safety equipment, safe work procedures, and communicate with departments to achieve safety excellence.
- Conduct investigations into employee inquiries, suggestions, and complaints regarding workplace health and safety issues, emergency preparedness, and risk management.
- Serve as a liaison with local, state, and federal agencies regarding emergency operations coordination and implementation.
- Maintain up-to-date knowledge and understanding of federal, state and local fire, safety, environmental and health regulations and procedures. Stay informed of developments in relevant fields, including legislative trends. Read pertinent literature, attend meetings and participate in professional associations as appropriate.
- Maintain records as needed for university compliance with safety and environmental laws.
- Maintain AED units located in various buildings across campus. Coordinate employee and student training of AED usage.
- Maintain information systems to support risk management operations. Ensure that internal systems complement university-wide systems (Banner) and that information is reconciled on a regular basis
TRAINING AND COMPLIANCE
- Define, implement, and coordinate a comprehensive environmental, health and safety training program for the campus community including but not limited to: hazmat, fire prevention and protection, confined spaces, hot work permit, blood borne pathogens, material safety data sheets (MSDS), etc.
- Monitor and track all required training.
- Coordinate training and building safety with building coordinators.
PERFORM OTHER DUTIES AS ASSIGNED
PHYSICAL DEMANDS AND WORKING CONDITIONS:
- Manual/finger dexterity enough to operate a computer keyboard.
- Near vision enough to read written communications and computer display screens.
- Adequate hearing to communicate effectively in person and by phone.
- Must use computer keyboard at least seven hours per day.
- Must have the physical ability to enter and exit confined spaces, crawl spaces, closets, mechanical rooms, roofs, etc.
- Must be able to work outdoors in inclement weather.
- Work is primarily indoors, but at times may be required to be in an outdoor environment when traveling between campus buildings or off campus.
- Exposure, on occasion, to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.
- Will be exposed to frequent noise caused by telephones and office machines.
- Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, however communication and/or response to campus or other locations 24 hours a day, 7 days a week may be required when situations warrant.
- Off-campus, state and regional travel may be required.
Required Skills
- Demonstrated knowledge of federal and state regulations, local loss prevention and cost recovery regulations.
- Demonstrated ability to interpret institutional policies, plans, objectives, rules, and to communicate these to others.
- Demonstrated computer skills, including the ability to use Microsoft Excel and financial reporting applications.
- Strong verbal and interpersonal communication skills; proficiency in written communication skills
- Valid Oklahoma driver’s license
Required Experience
A minimum of five years of related professional experience in a risk management and insurance environment including: managing budgets and participating in financial planning and analysis of insurance portfolios and experience with safety and health programs and risk control of property, liability, and workers’ compensation program.
The ideal candidate will have certifications and training in the risk management and insurance fields and professional experience in higher education.
A suitable combination of education and experience may be substituted to meet minimum qualifications.