Xavier University’s Office of Human Resources is currently seeking an HR Executive Assistant to serve as the confidential executive assistant to the Vice President and Chief Human Resources Officer (CHRO) and performs a variety of highly skilled administrative clerical and office coordinator services for the Office of Human Resources. This role requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

Job Responsibilities includes but not limited to:

• Discusses, prioritizes, and reviews calendar and events daily with the CHRO and HR staff to assure timely and appropriate coordination of offices, activities and status of assigned projects.
• Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar and assign tasks. Ensure that certain recurring meetings are established throughout the year and carried out in a timely manner.
• Prepare internal and external communication which includes preparing preliminary response to correspondence for CHRO’s approval.
• Research and provide recommendations on special projects/assignments. Provide support to special projects as they occur.
• Manage incoming and outgoing telephone calls and email.
• Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
• Knowledge of operational processes, procedures and policies.
• Execute business office operations tasks such as managing office budgets, reconciling credit card, ordering office supplies, process invoices for payment via Xavier’s e-Procurement system, and oversight of office and institutional memberships.
• Make travel arrangements and prepare detailed itineraries for business travel of the VP and CHRO.
• Provide basic and accurate information to employees, engaging other HR team members as needed.
• Understands basic HR functions and systems.
• Develop and maintain relationships to enhance work flow and work quality.
• Assists HR Generalist with on-boarding of new hires including I-9 completion and gathering new hire paperwork.

Required Qualifications:

• Bachelor’s degree required in Professional Administrative Business Support or related field
• 5 – 10 years of relevant experience
• Excellent verbal and written communication skills
• Strong organizational and time management skills

To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier’s website. Applications will be reviewed immediately and accepted until the position closes at the University’s discretion.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal art. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives. These values are central to our mission.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

· Comprehensive insurance plans including medical, dental, vision, and prescription coverage

· Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.

· Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.

· Generous paid time off work options including vacation, sick leave, and holidays.

· Tuition remission for employees and their eligible dependents.

Required Skills

Required Experience

Bachelors with 0-2+ years of experience