Xavier University is seeking a creative, organized, and highly motivated Event Coordinator to join our Events and Conferences team. The Event Coordinator will play a vital role in planning, organizing, and executing events ensuring the successful delivery of high-impact experiences that align with our University goals.

Key Responsibilities:

• Plan and coordinate all aspects of events, including budgeting, logistics, vendor management, and on-site execution
• Collaborate with internal teams and external partners to ensure event objectives are met
• Source venues, negotiate contracts, and manage relationships with suppliers
• Develop event timelines, floor plans, and run-of-show documents
• Manage registration processes and guest communications
• Provide on-site support during events, resolving issues in real time
• Track event metrics and prepare post-event reports for evaluation and improvement

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred. 1-3 years of relevant experience considered in lieu of degree.
• Excellent organizational and time-management skills
• Strong interpersonal and communication abilities
• Creative problem-solver who thrives under pressure
• Proficiency in Microsoft Office; experience with event management software is a plus
• Willingness to work flexible hours, including evenings and weekends, as needed

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by May 6, 2025.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives. Candidates who have worked with a diverse range of faculty, staff, and students who can contribute to our mission of inclusivity are encouraged to identify their experiences and interests. Xavier University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability. In light of the strong commitment to diversity, Xavier seeks a broad spectrum of candidates for this position that includes women and minorities.

Benefits

Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.

Required Skills

Required Experience

Bachelors with minimum 10 years experience or equivalent relevant work experience.