SHENANDOAH UNIVERSITY’S OFFICE OF ACCOUNTING IS ACCEPTING APPLICATIONS FOR A BUDGET AND PAYROLL ACCOUNTANT. THIS IS A FULL-TIME BENEFITED POSITION LOCATED ON OUR MAIN CAMPUS IN WINCHESTER, VIRGINIA.

Required Skills

RESPONSIBILITIES:

1. Develop and maintain information to support budget development for salaries & benefits including

Faculty and Staff Position budget tracking 

• Confirm budgeted amounts for new and replacement positions to be advertised per information provided by Human Resources 
• Track departures and replacements each payroll 
• Identify any potential savings due to vacant positions

Analysis of adjuncts and other compensation (miscellaneous) payments 

Review of benefits expenses including 

• Health insurance 
• Retirement 
• Miscellaneous benefits including but not limited to faculty/staff grants, country club dues, vehicle expenses

Analyze various data points to determine budget impact 

2. Assist with the administration of budgets in the financial accounting system database including entering budgets, revising budgets, and assigning budget officers including but not limited to

• Business office security setup for budget officers and other authorized users to have access to budgets via the financial accounting financial system web-based budget account inquiry.
• Business office security setup for budget officers and other authorized users to have access to budgets via the financial accounting financial system web-based budget account inquiry.
• Generate and distribute monthly budget reports. 
• Post budget entries and interdepartmental transfers as necessary

3. Payroll accounting duties including

• Review assigned payroll registers each paycheck 
• Reconcile payroll bank account transfers, payroll taxes transfers, and various benefit withholding payments (retirement, insurance, etc.) each paycheck 
• Reconcile employee loans, flex spending and health savings accounts and post related entries 
• Reconcile assigned general ledger accounts monthly. 
• Prepare necessary journal entries
• Reconcile the payroll bank account on a monthly basis 
• Assist in preparation of quarterly and annual payroll tax returns
• Assist with payroll due diligence checks

4. Monitor and review general ledger balances and general ledger transactions 

5. Manage and create reports for various users 

6. Perform other duties as assigned

SUPERVISION: 

1. All work is performed under the general direction of the Budget and Payroll Analyst

Required Experience

QUALIFICATIONS: 

1. Graduation from a college or university of recognized standing with a degree in business, accounting or related business degree. Minimum of three years experience. 

2. An understanding of generally accepted accounting principles for college and universities as established and published by the American Institute of Certified Public Accountants in its Audit Guide for Not-For-Profit Organizations. 

3. Exceptional leadership ability, communication, and organizational skills in assisting with the planning and implementation of an effective budget management system for the University. 

4. Advanced Microsoft Office application skills with an emphasis in Excel and Access databases. This includes both ability to create excel spreadsheets to convey information to various stakeholders as well as understand reports created by others and leverage data to identify budget impact. 

5. Strong data analysis skills and ability to quantify data points and trends to determine budget impact.

6. Attention to detail with ability to prioritize and handle multiple tasks 

7. Must be able to work independently and manage projects but also be a team player 

8. Decision-making and the ability to troubleshoot and implement creative solutions are essential

Experience with higher education or not-for-profit as well as ERP experience is preferred.

How to Apply: 

The complete application will include a cover letter, resume and contact information for three professional references. The review of applications will begin immediately and continue until a qualified candidate is selected.

Shenandoah University is committed to enriching its educational experience and culture through the diversity of its faculty, administration, and staff. All candidates are strongly encouraged to include a statement in their cover letters addressing ways in which they may be able to contribute to that commitment.

**Note: A pre-employment background check will be required as a condition of hire. If the job requires driving for University business, a satisfactory driving record will be required as well.

Shenandoah University values the unique and diverse perspectives of individuals and communities locally and globally and seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status or on any other basis protected under applicable law.

RESPONSIBILITIES:

1. Develop and maintain information to support budget development for salaries & benefits including

Faculty and Staff Position budget tracking 

• Confirm budgeted amounts for new and replacement positions to be advertised per information provided by Human Resources 
• Track departures and replacements each payroll 
• Identify any potential savings due to vacant positions

Analysis of adjuncts and other compensation (miscellaneous) payments 

Review of benefits expenses including 

• Health insurance 
• Retirement 
• Miscellaneous benefits including but not limited to faculty/staff grants, country club dues, vehicle expenses

Analyze various data points to determine budget impact 

2. Assist with the administration of budgets in the financial accounting system database including entering budgets, revising budgets, and assigning budget officers including but not limited to

• Business office security setup for budget officers and other authorized users to have access to budgets via the financial accounting financial system web-based budget account inquiry.
• Business office security setup for budget officers and other authorized users to have access to budgets via the financial accounting financial system web-based budget account inquiry.
• Generate and distribute monthly budget reports. 
• Post budget entries and interdepartmental transfers as necessary

3. Payroll accounting duties including

• Review assigned payroll registers each paycheck 
• Reconcile payroll bank account transfers, payroll taxes transfers, and various benefit withholding payments (retirement, insurance, etc.) each paycheck 
• Reconcile employee loans, flex spending and health savings accounts and post related entries 
• Reconcile assigned general ledger accounts monthly. 
• Prepare necessary journal entries
• Reconcile the payroll bank account on a monthly basis 
• Assist in preparation of quarterly and annual payroll tax returns
• Assist with payroll due diligence checks

4. Monitor and review general ledger balances and general ledger transactions 

5. Manage and create reports for various users 

6. Perform other duties as assigned

SUPERVISION: 

1. All work is performed under the general direction of the Budget and Payroll Analyst