The Portfolio Manager role is focused on the consistent flow of current, accurate, and usable information from the steering committee to the PMO and project managers and vice versa. The steering committee concerns itself with oversight of existing projects. The Portfolio Manager is tasked with the timely collection and/or validation of status information from project managers to support this essential activity as well as building a forecast of resource capacity.
The Portfolio Manager is tasked with collecting and updating projections of project timing and resource allocations. The Portfolio Manager will assist the PMO Director in implementing the maturity roadmap for PMO and business integration and will assist in developing and collecting metrics for PMO dashboards. This role will also manage the company’s project and portfolio information technology systems for configuration of software options, curation of data, and preparation/presentation of reporting and act as a mentor to Project Managers/Coordinators.
Required Skills
STRATEGY & PLANNING
- Consolidated reporting on status of existing projects.
- Forecasting future resource capacity.
- Facilitation of various steering committee and PMO meetings, along with administrative support for recordkeeping and follow-up.
OPERATIONAL MANAGEMENT
- Ensuring the timely entry and updating of data by the various process owners and reporting on deficiencies in data currency to PMO leadership.
- Validation of portfolio-level reporting before alerting senior leadership of its availability.
- Assist in creating frameworks, policies, and procedures to guide project teams in meeting goals.
- Provide regular updates on portfolio schedules, delivery performance, and trajectory.
ATTRIBUTES
- Strong customer service orientation.
- Proven analytical and problem-solving abilities.
- Ability to effectively prioritize and execute tasks in a high-pressure environment.
- Ability to conduct research into project and portfolio management issues and products as required.
- Ability to present ideas in business-friendly and user-friendly language.
- Highly self-motivated and directed.
- Keen attention to detail.
- Team-oriented and skilled in working within a collaborative environment.
Required Experience
FORMAL EDUCATION & CERTIFICATION
- Bachelor's degree required
- Graduate degree a positive
- 7 + years of professional training and project/portfolio management experience
- PMP certification preferred
KNOWLEDGE & EXPERIENCE
- Specific knowledge of Excel and various project and portfolio management platform(s) required.
- Extensive experience with leading multiple simultaneous projects/programs and leading a team of project managers.
- Proficiency with Microsoft O365 applications.
- Working knowledge of oil & gas industry specific applications is preferred.
- Excellent organizational, training, mentoring, and interpersonal skills.
- Familiarity with the functioning of a PMO and steering committee.
- Excellent communication skills - verbal & written
- Customer service focused
- Strong problem-solving skills