APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Planned Giving Coordinator / Donor Records Coordinator is responsible for assisting in the coordination of details of the university’s planned giving program and maintaining accurate donor records and ensuring the integrity of donor data. The role requires strong attention to detail, excellent communication skills, and a passion for advancing Azusa Pacific University’s mission.

Required Education

• Bachelor’s degree or equivalent experience.

Required Experience

• One to three years of experience in donor relations, marketing, or nonprofit fundraising.

Primary Duties/Essential Functions

Planned Giving Coordination

• * Work with the Executive Assistant and Executive Director of Major and Planned Gifts to help execute a comprehensive plan of Planned Giving Marketing touchpoints, including newsletters, mailings, and email solicitations.
  

  • Respond to planned giving inquiries.
  • Track metric of responses to planned giving engagement
  • Work with legal and financial professionals to ensure proper documentation and compliance.
  • Track planned giving commitments and ensure proper documentation and follow-up.
  • Prepare reporting for senior leadership.
  • Provide welcome materials for new Cornerstone members.
  • Work with Annual giving on stewardship materials for Cornerstone members.
  • Assist with details for estate planning and donor events.

Donor Records Coordination

• * Contribute to the accuracy and maintenance of the university’s donor database.
  

  • Ensure that donor records are complete, up to date, and in compliance with applicable policies.
  • Collaborate with other departments to ensure that donor information is accurately captured and recorded.
  • Process gifts and pledges in the donor database, ensuring proper recognition and acknowledgment.
  • Maintain confidentiality and security of donor information in accordance with university policies.

Skills

• Strong understanding of donor record-keeping and database management.
• Experience with fundraising software (such as Raiser's Edge, Salesforce, or similar).
• Knowledge of estate planning and planned giving vehicles (bequests, trusts, etc.).
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work both independently and as part of a team.
• Strong ethical standards and respect for confidentiality.
• Strong customer service skills and the ability to have compassion and patience with an aging population.

Preferred Skills

• Experience with CRM and database management systems.
• Familiarity with nonprofit fundraising regulations and best practices.
• Experience working in higher education or with faith-based organizations.
• Knowledge of estate planning and planned giving vehicles (bequests, trusts, etc.) is a plus.

Mental Demands

• Sound judgment, priority setting, and decision-making abilities.
• Service-oriented ability to interface with many people.
• Highly motivated and able to work independently.
• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Intermittent sitting, standing, and walking.
• Repetitive wrist and finger motions relating to the use of the computer.
• Talking and hearing demands in person and on the telephone.
• Ability to conduct business at other offices on campus.
• Ability to lift, pull, grasp, reach, and bend.
• Ability to lift up to 20 lbs. occasionally.

Visual Demands

• Reading, writing notes, and computer monitor.

Environment

• Office setting with a focus on teamwork and cross-department collaboration.
• Some evening or weekend work may be required for events or deadlines.

Technologies

• Proficient in Google Apps, Zoom, Canva, Mailchimp, and social media.

Compensation

• Grade 8: $21.44 to $24.66 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Required Skills

Required Experience

Skills:
1. Ten-key by touch required.
2. Knowledgeable of Patient Management and Patient Accounting systems.
3. Excellent customer service to effectively communicate with internal and external customers.
4. Analytical ability to comprehend, interpret and explain contract terms.
5. Excellent Financial analytical skills.
6. Excellent oral and written communication skills.
7. Detail oriented ability to set and meet deadlines, and support multiple projects.
8. Must have the ability to accurately enter data, describing appropriate follow-up activity.
9. Solid decision-making skills.
10. Ability to work independently as well as in a team environment.
11. Knowledge of computer software programs (Excel Preferred) and use of basic office equipment.