APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The Department of Teacher Education seeks a highly motivated and organized individual to fill the Program Coordinator position. APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The Program Coordinator will provide comprehensive support to students and faculty within the Department of Teacher Education. This includes:

• Student Support: Providing guidance and assistance to students navigating program requirements, academic policies, and professional development opportunities.
• Program Coordination: Coordinating departmental programs, including managing program logistics, organizing events, and a variety of tasks as needed by the program.
• Field Experience Facilitation: Collaborating closely with the Office of Student Placements to secure early field experience opportunities for students with our district partners.

Required Education

Bachelor’s degree required; Master’s degree preferred.

Required Experience

Three to five years related experience in higher education (equivalent experience may be considered).

Primary Duties/Essential Functions

The Program Coordinator reports directly to the Chair, the Department of Teacher Education, as part of a team of support staff serving credential and masters’ programs in the division. Specifically, s/he will serve in the following capacities:

Serves as confidential assistant to one or more Program Directors. This includes:

• * Assisting with administrative responsibilities within the program, including appropriately preparing and responding to correspondence, tracking, and following all program-related issues. 
  

  • Assisting the Program Director with troubleshooting student issues and concerns, including student petitions, exceptions, and enrollment issues.
  • Assisting the Program Director in scheduling program courses at all campuses, including Azusa, regional campuses, and online.
  • Preparing reports as directed by the Program Director or supervisor
  • Assisting with special projects as directed by the Program Director or supervisor.

Serves as liaison between students and the Department of Teacher Education. This includes:

• * Coordinating the student admission process from admission through completion for a specific portion of the student population, including tracking and monitoring enrollment, progression toward credential and/or degree, and completion.
  

  • Communicating with students about program requirements and policies, and assisting with student questions.
  • Tracking and following student progress through the program.
  • Coordinating with the Office of Credentials in managing the advising schedule/calendar for the program.
  • Monitoring the status of intern credential holders to ensure correct course enrollment and continuing mentor supervision.
  • Collaborating with the Office of Student Placements on issues pertaining to clinical practice and fieldwork, including gathering documents for clinical practice clearance, determining clinical practice eligibility, and notify students of clinical practice placement assignments, as well as other items required for students to participate in clinical practice.
  • Assisting the Office of Student Placements with teacher candidate fieldwork observations, communicating with district partners, and maintaining an accurate list of district requirements for early field experience.
  • Confirming student completion of program requirements, providing this information to Program Directors, Credential Analysts, Graduate Registrar, and others at program completion or as requested.

Provides support to full and adjunct faculty within the department. This includes:

• * Coordinating with full and adjunct faculty to ensure timely preparation of adjunct contracts and faculty payment forms as necessary.
  

  • Coordinating the beginning and end of term processes to ensure smooth transitions.
  • Monitoring course enrollment and coordinating course schedule changes with the Chair and department personnel.
  • Evaluating textbook needs and coordinating with the bookstore on requisitions, including ebook offerings through Immediate Access, and Slingshot.
  • Coordinating with ITT on course needs within the Canvas platform.
  • Processing facility and room requests as needed.
  • Supports program functions within the Department of Teacher Education. This includes:
  • Creating and maintaining program files and documents, including archiving files and documents in ARK.
  • Coordinating and assisting with program workshops, department meetings, trainings, and events.
  • Attending events, meetings, training and development opportunities as appropriate.
  • Performing other duties as assigned by the supervisor.

Skills

• Excellent communication skills, both oral and written.
• Good organizational and problem-solving skills with attention to details.
• Ability to balance a variety of tasks and demands.
• Strong interpersonal and relationship building skills.
• Must be a collaborative and effective team member.

Mental Demands

• In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
• Ability to exercise independent judgment and discretion.
• Ability to manage several tasks simultaneously.
• Ability to work under pressure to meet demands and deadlines.
• Ability to learn procedures and retain information.

Physical Demands

• Intermittent sitting and standing.
• Requires keyboard and 10-key work.
• Extensive telephone usage.
• Ability to lift, pull, grasp, bend and reach.
• Ability to lift up to 20 lbs.

Visual Demands

• Computer monitor and reading.

Environment

• Pleasant office, comfortable temperatures.
• Multiple conversations and transactions occurring simultaneously.

Technologies

• Proficient in Google Apps., Microsoft Office, Word, and Excel.
• Experience with Canvas, MailChimp, Formstack and Zoom is a plus.

Compensation

• Grade 7: $19.49 to $22.41 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe', our 'mission statement', and our 'statement of faith'.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Required Skills

Required Experience