The Fiscal Officer for the School of Dentistry Office Finance of and Business reports directly to the Associate Dean for Finance and Business and is responsible for maintaining records of routine accounting transactions. Gathers and assist in analyzing financial data from multiple departments. Monitors financial activity for the School of Dentistry. Provides support in the preparation reports for presentation and submission to both internal and external reporting agencies as directed by the Associate Dean.
- Provide support in budget preparation, implementation, and monitoring for Departments and the School of Dentistry.
- Aids in the management of all School of Dentistry financial activities.
- Responsible for the routing and monitoring of all School of Dentistry contracts
- Contributes to the onboarding process of faculty
- Develop projection reports, business plans and advise the Associate Dean of Business & Finance regarding strategies to meet fiscal needs.
- Applies principles of accounting to analyze financial information and prepare financial reports.
- Prepares various outside agency reports for review and approval of the Associate Dean of Business & Finance.
- Prepares monthly financial reports to summarize the financial position for the Associate Dean of Business & Finance.
- Create, analyze and utilize monthly, quarterly and annual trend reports to assist the Associate Dean with decision-making as it relates to the operating budget.
- Prepare weekly cash reports for the Associate Dean of Business and Finance.
- Examines and evaluates purpose and content of business reports to develop new, or improve existing format, use and control.
- Assist with the development of financial policies and procedures
- Ensures accounts payable and receivable activities for the School of Dentistry are current.
- Assist with dental supplies inventory control
- Monitor the financial activities of the Departments
- Work closely with the Departments to ensure financial paperwork is accurate and coincides with current budget.
- Prepares explanation of variance reports for departmental performance.
- Assist with the monitoring and payment submission of corporate credit cards issued to the Departments
- Provide financial procedural training to Department representatives
- Performs other related duties as assigned.
Required Skills
- Critical thinking, analytical and problem-solving skills to identify problems, gather related information from diverse resources, analyze complex data, and develop clear and concise solutions to and resolve complex problems
- Able to work independently and within a team environment.
- Ability to use complex automated financial systems, spreadsheets, databases, web browsers, word processing, presentation software and electronic mail programs.
- Knowledge of generally accepted accounting principles, and accounting policies and procedures.
- Mathematical skills to calculate and analyze complex financial formulas.
- Organizational skills to work with changing priorities and demanding workload, to manage and monitor multiple accounts simultaneously, and to meet multiple and variable priorities and deadlines.
- Ability to review and comprehend contract language.
- Written communication skills to develop memos, create or revise policies and procedures, and convey to a diverse audience.
- Ability to express oneself clearly and concisely, both orally and in writing.
- Expert level skills Microsoft office applications.
Required Experience
- A Bachelor’s Degree in finance, accounting, business administration, or related field. Related Master’s Degree preferred
- Three (3) years of increasingly responsible experience performing a variety of complex fiscal duties and administrative office technical support responsibilities
- Experience in financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues, and compile financial data and reports.
- Experience monitoring and managing operational budgets
- Must have demonstrated knowledge of contracts and their development
- History of providing advice on revenue generation and the management and expenditure of funds
- Made recommendations concerning new policies and procedures