The Georgia Lottery is a leader and innovator in the lottery industry and we significantly change the lives of our customers through prize payouts. We also provide educational opportunities for Hope Scholarship recipients, Pre-Kindergarten programs and technical upgrades for classrooms.

JOB SUMMARY

The purpose of this job is to support the Administrative Services Manager in the daily operations of the Administrative Services area. Assist with courier, transportation and maintenance requests for GLC Headquarters. Regular duties include, but not limited to: copy jobs, tracking supplies, conducting inventories, mail delivery, assisting in the Administrative Services area, GLC receptionist duties, maintaining various logs and records and assisting in overall facilities management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Performs asset tagging of GLC furniture and fixtures.

Assists with business related driving and courier assignments as needed.

Monitors light bulb inventories and submits orders for approval. Processes bulb orders for Headquarters and District offices.

Inspects and recommends repairs and/or maintenance of GLC equipment. This includes copier, fax, mail processing, exercise equipment, etc.

Ensures that in-coming and out-going company mail is processed and delivered correctly and on a timely basis.

Ensures all copy jobs are completed according to requests in a timely manner.

Ensures conference and meeting rooms are set up as requested.

Monitors stocking of office supplies associated with office machinery, bottled water, as well as the drink and snack machines.

Routinely monitors GLC break room areas; recommends and/or handles cleaning and maintenance of related equipment. Monitors break room supplies and processes requests for break room supplies.

Assists with Records Retention filing, storage, logging, etc. in accordance with GLC Policy and Procedures.

Assists all GLC operational areas with maintenance of assigned storage areas, both secured and unsecured.

Assists in the Administrative Services Office duties. This includes performing assigned tasks in all areas of the department as required.

Performs administrative duties in other departments as needed.

Greets guests, retailers, winners, players, vendors etc. in the reception area at the GLC headquarters and notifies appropriate staff of guest arrivals.

Answers incoming calls received from GLC switchboard.

Routes calls to internal employees.

Maintain records of office supply orders; places and receives orders; verifies invoices against orders received; initiates payment to vendors.

Collects HQ and district office copier meter readings and submit to corresponding vendor via internet.

Assists Executive staff with maintenance and upkeep of their company vehicles.

Maintains spreadsheet and logs for all departmental invoices.

Coordinates customers requests for building and vehicle maintenance. This includes follow up to ensure that maintenance was completed to the Georgia Lottery Corporation's high standards.

Assists with writing and updating the Operational Procedures for this position.

Assists with maintaining company fleet vehicles and mileage logs, in accordance with GLC Policies and Procedures.

KNOWLEDGE AND SKILL REQUIREMENTS

High School Diploma or (GED)

Two or more years of experience providing support in a business office environment.

Excellent customer service skills

Excellent Organizational skills

Good verbal and written communication skills.

Proficient with Word and Excel.

Mechanical aptitude and experience with contracted equipment and/or vehicle maintenance preferred.

Ability to routinely lift and carry moderately heavy (up to 50 lbs) material and supplies.

Possession of a valid State of Georgia driver's license.

Any eqivalent combination of education, training and experience, which provides the requisite knowledge, skills and abilities for this job may be substituted for required experience.

BENEFITS

Fun environment

Competitive compensation

Excellent benefits package

401k with company contribution

Business casual workplace