Job Description

We are seeking a proactive and highly organized Office Facilities Manager to oversee the operations of our three New York City offices. This role is critical in ensuring the smooth functioning of our facilities and providing essential support to our office management tasks. The ideal candidate will be detail-oriented, possess strong communication skills, and have a knack for creating efficient processes. The candidate must be energetic, capable of lifting, and available to work in the office five days a week, Monday through Friday.

Responsibilities:

• Oversee the maintenance and daily operations of three NYC offices, ensuring a clean, safe, and efficient working environment.
• Coordinate with building management and external vendors for repairs, maintenance, and service agreements.
• Support office space planning and allocation, ensuring optimal use of office space.
• Handle all aspects of the mailroom, including sorting and distributing incoming mail and packages.
• Coordinate deliveries and shipments, ensuring timely and accurate handling of all items.
• Maintain and order office supplies, ensuring pantry and other common areas are stocked and organized.
• Issue and manage security badges for employees and tenants, maintaining an accurate record of active badges.
• Ensure compliance with safety regulations and maintain updated certificates of insurance (COIs) for vendors and contractors.
• Coordinate emergency procedures and act as a point of contact for any office-related incidents.
• Assist with the execution of office events and meetings, including setup and teardown.
• Liaise with internal departments to support their facilities and office management needs.
• Partner with the Procurement team to maintain office supplies and pantries, always ensuring adequate stock levels
• Manage facility needs requests in partnership with vendors and partners
• Maintain the cleanliness of office partitions and check/tidy kitchen areas at the end of each day
• Lead and manage a team of two Assistants, providing day-to-day guidance, support, and performance management.
• Foster a collaborative and supportive team environment, ensuring all Assistants are equipped with the necessary resources and training.
• Develop and implement best practices and standard operating procedures for the team to enhance efficiency and effectiveness.
• Conduct regular check-ins and performance reviews, providing constructive feedback and development opportunities for team members.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration or facilities management are a plus.
• Proven experience as a facilities coordinator, office manager, or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion.
• A proactive approach to problem-solving and a can-do attitude.
• Must be energetic and capable of lifting office supplies and equipment as needed.
• Must be available to work in the office five days a week, Monday through Friday.
• Experience managing multiple office locations.
• Familiarity with facilities management software or systems.
• 5 Days required

Pay Transparency: $65,000 min - $75,000 max

Additional Information

** AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE:**

• We offer a competitive salary, benefits, and industry-leading commission opportunities for club employees
• Complimentary Club membership
• Perks and incentives with our products and services including Personal Training, Pilates, Spa, and Shop

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Equinox is an equal-opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at https://careers.equinox.com/

All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.