Facilities Coordinator C&W Services 117 reviews - San Francisco, CA Location: San Francisco, CA General Position Summary/Job Scope: Working closely with the C&W team Leads and Client to provide coordination of all assigned projects, vendor coordination, oversight, reporting of project status, and taking proactive measures to maintain schedule, budget requirements, and customer service; leading to continuous improvement of vendor management processes, tools and enhancements. Primary Essential Functions/Major Responsibilities: * Acts as liaison representative between CLIENT, vendors and C&W Personnel on assigned projects. * Manages established C&W Procurement guidelines to obtain vendor pricing and assist client on desired scope of services. * Is the single POC between all parties during project phases that C&W procures or as requested by client * Responsible for preparation of project reports, budgets, and variances as directed * Ensures all personnel support project functions timely, safely and professionally * Attending required meetings with CLIENT and vendors to ensure all are in engaged as required to implement, and support projects as needed * Ensure proper financial tracking of vendor costs, internal C&W labor and proper C&W invoicing per project * Work with C&W Director to ensure proper tracking, authorization and adherence to the out of scope/WOM process as needed * Establishes vendor in our VMS, tracks COIs, and associated contracts for compliance * Works with C&W corporate resources to negotiate vendor pricing, leverage our corporate purchasing agreements for savings to our clients * Ability to read all MEP drawings * Understand CA/San Francisco applicable building codes * Has current OSHA 10/30 certification * Support monthly, and quarterly scorecard performance reviews, or as requested by client and company management * Must be able to lift up to 35lbs * Must be able to climb ladders and be on their feet for more than 50% of your work day This position is also backup to all responsibilities of the Sr Site Facility Coordinator. Those job responsibilities are: Secondary Essential Duties and Responsibilities: * Coordinates and tracks all safety, training records and reports relating to client services, C&W personnel and operations. * Over sees client funded vendor, CMMS work order and purchase order processes and records. * Administers departmental record retention processes. * Tabulates and posts data in employee files and required record books. * Updates, tracks, and performs work consistent with the C&W Services Business System Standard Operating Procedures and Work Instructions * Provides local client sites support, and Director of Operations as needed. * Prepares timekeeping reports and PTO records for Kronos payroll * Processes all new hire and separation paperwork per C&W company guidelines * Purchases supplies for account team. * Performs SME duties in support of procurement and contract management functions for the account as needed. * Maintain and implements changes to C&W procedures * Administrative support to team including scheduling meetings, completing reports, charts and other miscellaneous support. * Coordinate functions with SMEs to ensure job completion Required Attributes: * Strong attention to detail and organizational skills. * Excellent verbal communication and coordination skills. * Excellent Customer Service skills. * Sense of responsibility and ownership for work assigned. * Problem solver with an internal and external customer service orientation Proficient PC skills, including Word, Excel, MS Project * Must be a Team player Education and/or Experience: * Construction, Vendor or Project Management degree preferred. * Relevant license and/or certification * 5+ years of Operational and or Facilities vendor coordination a must, About Us: A leader in facilities services with 65 years of experience. C&W Services is one of the largest facility services companies in the USA & Canada with a 65-year history of helping clients drive down operating expenses, increase facility efficiency and up-time, enable strategic business decisions and create positive experiences for the people who work, shop, learn, live and play in the facilities we maintain. Were building the best team in the industry our people are the heart and vitality of C&W Services. In joining C&W Services, youre joining a firm with a rich history, blue-chip client list, and the backing of sister company Cushman & Wakefield, one of the worlds largest property advisory firms and the reason for our success is simple - talented people. Visit our website at https://cwservices.com. Learn why C&W Services is an ideal place for veterans to continue their careers: https://cwservices.com/veterans/ 8 hours ago - save job - apply on company site Apply On Company Site Other jobs you may like Facilities Coordinator C&W Services San Francisco, CA 11 hours ago Easily apply Facilities Coordinator - Tech Company SBM San Francisco, CA 28 days ago Easily apply Facilities Coordinator JLL San Francisco, CA 2 days ago Facilities Coordinator Weight Watchers International San Francisco, CA 21 days ago Facilities Coordinator JUUL Labs San Francisco, CA 19 days ago * Facility Coordinator jobs in San Francisco, CA * Jobs at C&W Services in San Francisco, CA * Facility Coordinator salaries in San Francisco, CA C&W Services C&W Services 117 reviews A Leader in Facilities Services with 65 Years of Experience. We bring a new identity, outlook & purpose to the facility services industry. Let employers find you Thousands of employers search for candidates on Indeed Upload Your Resume