Job Description

Job Description

The role provides direct administrative support to the Senior Vice President, LAC Value Added Services as well as indirect assistance to other executive level team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

This role is an individual contributor with a primary focus on execution. This position is at a developing professional level and solves a range of straightforward problems/analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

• Project Management/Calendars: Assist in management of the team’s calendar
• Organization Chart and Headcount Updates: Lead process to ensure org charts and distribution lists are updated
• Writing Support: Proofreading and formatting business documents and communications for overall professional writing style and proper grammar. Support weekly updates on key activities and other communications as assigned
• Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics
• Support for Functional Training Programs: support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed
• Project Management: provide project management/coordination support as needed on select projects
• Calendar Management: Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts
• Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support
• Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering
• Travel Arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation
• Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Qualifications

Basic Qualifications

• Associate: Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications

• Associate: 2 or more years of work experience
• Fluent in English and Spanish, Portuguese is a plus.
• Bachelor’s highly preferred.
• Experience in global, public company.
• Excellent planning and organizational skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations.
• Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts.
• Discretion combined with poise and professionalism in all communications.
• Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public.
• The ability to operate effectively and efficiently in a challenging, fast-paced environment with little supervision.
• Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail.
• Must be proactive and solution oriented, looking for ways to add value and assist the team

Additional Information

** Work Hours:** Varies upon the needs of the department.

** Travel Requirements:** This position requires travel 5-10% of the time.

** Mental/Physical Requirements:** This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 63,200.00 to 89,500.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.