Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Senior Vice President (SVP), General Manager of Enterprise FX and Cross Border Solutions. The ideal candidate will be a detail-oriented professional with exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is critical to ensuring seamless operations and supporting the SVP in achieving strategic goals.

Key Responsibilities:

Scheduling and Calendar Management:

• Coordinate and manage the SVP’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Ensure the SVP is well-prepared for meetings with necessary materials and information.
• Handle and prioritize all incoming meeting requests and adapt to changes as needed.

Team Communication:

• Serve as a central point of contact for internal and external communications on behalf of the SVP and broader Enterprise FX and Cross Border Solutions team.
• Maintain communications process documentations, distribution lists, assets library and message archives in accordance with records management requirements.
• Draft, proofread, and manage correspondence, reports, and presentations.
• Facilitate clear and effective communication within the team and across departments

Travel Coordination& Expense Management

• Arrange domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.
• Prepare travel documents, ensuring travel arrangements adhere to company policies.
• Address any travel-related issues or changes promptly.
• Prepare, submit, and manage expense reports for the SVP, ensuring timely processing and reimbursement of expenses.

Event Planning:

• Plan and organize team events, meetings, on-site/off-site activities, and other company functions.
• Coordinate logistics, including venue selection, catering, audiovisual equipment, and attendee management.
• Ensure events run smoothly and efficiently.

Team Building:

• Assist in organizing team-building activities and initiatives to foster a positive and collaborative work environment.
• Manage team recognition programs and assist in planning team celebrations and milestones.

Operational Support:

• Provide general administrative support, including data entry, and record keeping.
• Assist with the preparation of reports, presentations, and other documentation.
• Assist broader team on an as needed basis and coordinate across other teams for back-up coverage as needed.
• Handle special projects and assignments as directed by the SVP.

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications

Basic Qualifications:
• Minimum of 6 months of work experience or a Bachelor's Degree

Preferred Qualifications
• 2 or more years of work experience
• Administrative experience in Executive Assistant support, must have experience in supporting senior executives in a fast-paced, public-facing executive office.
• Strong verbal and written communication skills, excellent attention to detail and an ability to communicate effectively with all levels.
• Demonstrated professionalism and experience in working with confidential information.
• Exercise excellent judgment in time management, setting priorities and interacting with internal and external contacts.
• Can-do attitude and team player mentality, must be proactive, dependable and solution oriented, looking for ways to add value and assist the team.
• Strong interpersonal skills.
• Exceptional project management capabilities.
• Work well under pressure and respond to tight deadlines, able to organize and prioritize across competing priorities.
• Ability and openness to actively use different internal systems (e.g. Ariba, Concur etc.) and technology – to complete tasks.
• Advanced MS Office skills (Teams, Word, Outlook, Excel & PowerPoint).
If you are a dedicated and resourceful professional looking to support a high-level executive and contribute to the success of our team, we encourage you to apply.

Additional Information

** Work Hours:** Varies upon the needs of the department.

** Travel Requirements:** This position requires travel 5-10% of the time.

** Mental/Physical Requirements:** This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is $63,200 to
$89,500 per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.