ASSISTANT COMMISSIONER ASSISTANT COMMISSIONER JOB ANNOUNCEMENT DEPARTMENT OF HUMAN RESOURCES Employment Services Division Number of Vacancies: 1 Under the direction of the Deputy Commissioner of Employment Services, the Assistant Commissioner manages a team of human resources professionals in recruitment, talent acquisition and selection processes and directs the daily activities of staff responsible for executing the Hiring Plan and other HR Policies and Procedures in accordance with the Shakman Accord and Collective Bargaining Agreements. The Assistant Commissioner will provide day-to-day oversight of the members of the Employment Services division ensuring efficient hiring practices are followed and work toward improving time to fill while ensuring compliance with various policies, procedures and laws. The Assistant Commissioner will collaborate with stakeholders on the strategic planning process to challenge the status quo, drive change, and enhance organizational performance. ESSENTIAL DUTIES * Aligns staff with business goals and manages all aspects of performance including setting objectives and measuring performance against these objectives * Leads and/or coordinates departmental projects related to process improvement initiatives enabling best practices in HR. * Presents HR policies and procedures to representatives from other city departments * Plans, directs and develops efficiencies of activities and processes of recruiting staff and administrative support to carry out the following functions: job posting and requisition approvals, developing sources of qualified applicants, setting standards for evaluating applicant qualifications, screening applicants, scheduling and conducting interviews, administering testing (drug screening and background) * Develops and maintains regular reporting on recruitment activities, requisitions, applicant flow, interviews, hires, etc. * Provides guidance and direction to senior management and Employment Services staff members on department design, staffing, recruiting and retention issues. Works closely with City departments to determine short and long range staffing needs and collaborates on a plan of action for recruitment and hiring decisions to ensure appropriate legal, union and EEO requirements * Counsels employees and department stakeholders on complex HR issues including hiring plan interpretation, collective bargaining translation, employee relations issues with grievance or legal implications, progressive discipline, performance improvement plans and terminations * Ensures staffing and hiring practices are compliant with Shakman Accord, Collective Bargaining Agreements, City Ordinances, departmental rules, state and federal laws * Conducts regular meetings with client departments to review hiring needs, recruiting activities, and applicant pipeline development plans * Partners across the organization to maximize D&I efforts while influencing leaders to ensure D&I is the integrated in our hiring process * Investigates and drafts responses to union grievances and applicant appeals regarding the recruitment system, minimum qualification determinations, selection processes and Freedom of Information Act requests * Conducts confidential investigations, prepares responses to third-party complainants and represents the City at discipline/termination hearings, arbitrations, depositions, and legal proceedings * Creates cost-effective recruitment campaigns and programs, talent acquisition initiatives and strategies for executive, professional, technical and difficult to fill positions * Establishes viable recruitment sources and partnerships involving traditional methods and new methods/social media * Develops contacts and relationships with educational institutions, employment agencies, workforce centers and other sources for applicants * Coordinates external recruiting strategies, such as networking events and job fairs * Partners with the Testing Division to execute large scale public safety application and testing processes * Acts as subject matter expert and administrator on the Applicant Tracking System * Participates in the planning and preparation of departmental budgets * Performs other related duties, as required Location: ** City Hall -- Department of Human Resources 121 N. LaSalle, Room 1100 Chicago, IL 60602 **** Schedule: ** Monday - Friday 8:30 a.m.- 4:30 p.m. THIS POSITION IS EXEMPT FROM THE CAREER SERVICE. Graduation from an accredited college or university with a Bachelor's degree in a field related to the duties performed, plus five (5) years of work experience related to the position, of which two (2) years are in a supervisory role. Preference will be given to candidates with: * High volume recruitment experience * Experience successfully implementing process improvements * Extensive knowledge of HR law, practices and procedures * Strong attention to detail and ability to maintain a relentless work pace with the ability to change course quickly * Proven ability to successfully work under pressure and effectively deal with highly confidential matters and exercise sound judgment and decision making while managing competing priorities * Proven skills in building strong working relationship with management, peers and subordinates Disclaimer: "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctor degree program. **** NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields. **** NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of interview, if applicable. __ SELECTION REQUIREMENTS This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference. __ Education & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired. **** **Evaluation: ** Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applications will be accepted. **** Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required. **** If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request. **** ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. **** City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. **** City of Chicago Department of Human Resources Rahm Emanuel, Mayor Soo Choi, Commissioner Please note all positions with the City of Chicago close promptly at 12:59 a.m. Central Standard Time (C.S.T.). Applications for this position will be accepted until 12:59 a.m. CST on November 6, 2018. No exceptions will be made. **Primary Location: ** **Work Locations: ** **Organization: **City of Chicago **Job Posting: **Oct 19, 2018, 10:41:45 PM **Closing Date: **Nov 5, 2018, 11:59:00 PM