MANAGEMENT ASSISTANT 1539 (APPLICATION PERIOD BEGINS MARCH 30, 2018)
MANAGEMENT ASSISTANT 1539 (APPLICATION PERIOD BEGINS MARCH 30, 2018)
Salary $48,796.00 - $82,204.00 Annually Location CITY OF LOS ANGELES, CA
Job Type FULL-TIME Department ALL DEPARTMENTS Job Number 1539 O
2018/03/23 R Closing 4/5/2018 11:59 PM Pacific * Description * Benefits
- Questions DUTIES ANNUAL SALARY $48,796 to $71,326 The salary range in
the Department of Water and Power is $51,343 to $63,788; $60,405 to
$75,042; and $66,147 to $82,204. NOTES: 1. Candidates from the eligible
list are normally appointed to vacancies in the lower pay grade
positions. 2. Annual salary is at the start of the pay range. The
current salary range is subject to change. Please confirm the starting
salary with the hiring department before accepting a job offer. 3. For
information regarding reciprocity between the City of Los Angeles
departments and LADWP, go to
http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf (Download PDF
reader). Management Assistant is an entry-level professional position
that can lead to a career in budget and finance, personnel
administration, or special program administration. Typical duties relate
to the resolution of departmental and Citywide administrative problems,
data collection, report writing, program coordination and development of
public policy. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor's
degree from an accredited four-year college or university. PROCESS NOTES
- College seniors in their final semester/quarter may file for this
examination. However, they cannot be appointed until they submit
official proof of having received their degree. 2. All applicants must
list their school name, location, type of degree earned, major, and
completion dates in the Education section of the on-line application. 3.
Applicants who have received a bachelor's degree from an accredited
four-year college or university andcollege seniors in their final
semester/quarter must submit proof of their education by attaching
transcripts or qualifying degree to their on-line application at the
time of filing in the Attachments section. Applicants must attach
transcripts or qualifying degree BEFORE finalizing and submitting the
application. Applicants WILL NOT be able to attach transcripts or
qualifying degree AFTER submitting the application. Applicants who fail
to attach transcripts or qualifying degree at the time of filing WILL
NOT be considered further in this examination and their applications
WILL NOT be processed. 4. Please note that qualifying education must be
from a college or university accredited by a City of Los Angeles
recognized agency. A list of approved accrediting agencies can be found
at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf
(Download PDF reader). 5. Candidates completing the examination process
may be contacted by the Personnel Department to provide official proof
of meeting the education requirement. 6. Some positions may require a
valid California driver's license. Candidates may not be eligible for
appointment to these positions if their record within the last 36 months
reflects three or more moving violations and/or at-fault accidents, or a
conviction of a major moving violation (such as DUI). WHERE TO APPLY &
APPLICATION DEADLINE Applications WILL ONLYBE ACCEPTED ON-LINE FROM 8:00
a.m., Friday, March 30, 2018 to 11:59 p.m., Thursday, April 5, 2018.
Applications submitted before the start of the filing period will not be
accepted. When you are viewing the on-line job bulletin of your choice,
simply scroll to the top of the page and select the "Apply" icon.
On-line job bulletins are also available at
https://www.governmentjobs.com/careers/lacity for Open Competitive
Examinations. NOTE: Applicants are urged to apply early to ensure you
have time to resolve any technical issues you may encounter. APPLICATION
DEADLINE Applications must be received by THURSDAY, APRIL 5, 2018. In
accordance with Civil Service Rule 4.2, all applicants who apply may not
be tested in this examination. To meet anticipated hiring needs, only a
limited number of qualified applicants will be invited to participate in
the qualifying multiple-choice written test and advisory essay in the
following order: 1) Applicants currently employed by the City of Los
Angeles who meet the minimum requirements, or are on a reserve list; 2)
Remaining applicants who meet the minimum requirements in sufficient
numbers to meet hiring needs based on a random sampling of those
qualified candidates. Applications submitted during the filing period
will be kept on file for two years from March 23, 2018 in the event that
additional applicants need to be tested to meet hiring needs. SELECTION
PROCESS After meeting the minimum qualification, and in accordance with
Rule 4.2 as stated above, candidates will be scheduled for the
following: Examination Weights: Written Test . . . . . . . . . . . . . .
. . . . . . . . . . . . . Qualifying Essay . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . Advisory Interview . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . .100% The examination will
consist of a qualifying written test, an advisory essay, and an
interview. In the qualifying written test, which will consist of
multiple-choice questions, the following competencies may be evaluated:
Reading Comprehension, Mathematics, Analytical Ability, Attention to
Detail, Interpersonal Skills, Teamwork, Written Communication, and other
necessary skills, knowledge and abilities. Additional information can be
obtained by going to http://per.lacity.org/index.cfm?content=jobanalyses
and clicking on Competencies under Management Assistant. On the same day
as the qualifying multiple-choice written test, candidates will be
required to prepare some written material related to the duties and
responsibilities of a Management Assistant. This essay material will not
be separately scored, but will be presented to the interview panel for
discussion with the candidate and for consideration in the overall
evaluation of the candidate. Candidates who fail to complete the
advisory essay will not be invited to the interview and will be
considered to have failed the entire examination. Passing Score for the
Qualifying Multiple-Choice Written Test The passing score for the
qualifying multiple-choice written test will be determined by Personnel
Department staff after the qualifying written test is administered.
Consideration will be given to the number of candidates taking the test
and the existing and anticipated number of vacancies, such that there
are a sufficient number of eligibles on the list to satisfy current and
future vacancies for the next two years. Therefore, the passing score
for the qualifying multiple-choice written test may be set at, above, or
below 70%. Candidates must achieve a passing score on the qualifying
multiple-choice written test and complete the advisory essay in order to
be scheduled for the interview. The examination score will be based
entirely on the interview. In the interview, the following competencies
may be evaluated: Analytical Ability, Attention to Detail,
Self-Management, Interpersonal Skills, Teamwork, Oral Communication, and
other necessary skills, knowledge, and abilities. Additional information
can be obtained by going to
http://per.lacity.org/index.cfm?content=jobanalyses and clicking on
Competencies under Management Assistant. Candidates will be notified
later by e-mail of the time and location of the qualifying
multiple-choice written test and advisory essay, both of which will be
held in a single half-day session in Los Angeles. The first dates
scheduled for the qualifying multiple-choice written test and advisory
essay are SATURDAY, JUNE 2, 2018, SUNDAY, JUNE 3, 2018, and SUNDAY, JUNE
10, 2018. Additional test dates may be added, if necessary. NOTES: 1.
This examination is based on a validation study, and as provided by
Civil Service Commission Rule 4.20, the written test will not be subject
to candidate inspection. 2. As a covered entity under the Fair
Employment and Housing Act and Title II of the Americans with
Disabilities Act, the City of Los Angeles does not discriminate on the
basis of disability and upon request, will provide reasonable
accommodations to ensure equal access to its programs, services, and
activities. To request a disability accommodation, please complete the
Disability Accommodation Form within 14 calendar days of the submittal
of the City application. The Disability Accommodation Form can be
obtained at http://per.lacity.org/exams/verify_disability.pdf (Download
PDF reader). 3. A final average score of 70% or higher in the interview
portion of the examination is required to be placed on the eligible
list. 4. Applications are accepted subject to review to ensure that
minimum qualifications are met. Candidates may be disqualified at any
time if it is determined that they do not possess the minimum
qualifications stated on this bulletin. NOTICE: If you receive and
accept an offer of employment to a regular position with the City of Los
Angeles, your employee benefit coverage (including health and dental
coverage, as well as life insurance) will commence approximately six
weeks after your original appointment. Not all positions in the City
receive benefit coverage; you should inquire regarding the availability
of employee benefits prior to accepting a position. THIS EXAMINATION IS
TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles
does not discriminate on the basis of race, religion, national origin,
sex, age, marital status, sexual orientation, gender identity, gender
expression, disability, creed, color, ancestry, medical condition
(cancer), or Acquired Immune Deficiency Syndrome. There are many things
to consider in a new employer. Visit the following webpage to view
benefits the City of Los Angeles offers its employees:
http://per.lacity.org/bens/index.html 01 To be PROPERLY AND PROMPTLY
notified of the status of my application, I UNDERSTAND that I MUST
provide on my City application, the following information: -Working
E-mail address -Telephone Number -Official social security number I
UNDERSTAND that I MUST provide a working email address on my application
where I will receive notifications regarding the status of my
application and the selection process. I UNDERSTAND that important
information regarding the status of my application and the selection
process will only be sent via E-MAIL to the email address I provided. I
UNDERSTAND that it is MY RESPONSIBILITY to ensure that the email address
I provided is a working email and that I will check my email regularly
to ensure I receive any communication as it relates to the examination
promptly. I UNDERSTAND that the City of Los Angeles Personnel Department
is NOT RESPONSIBLE for any lost or redirected emails and that it is MY
RESPONSIBILITY to add info@governmentjobs.com to my email contact list
to avoid email notifications related to this examination from being
classified as "spam" or "junk" mail. * I have read these statements to
their fullest and will provide a working e-mail address on my
application in order to receive status of my application regarding this
examination. 02 I UNDERSTAND that I am required to describe, IN DETAIL,
my appropriate qualifying experience in the Work Experience Section of
my application. I UNDERSTAND that, if qualifying with my City
experience, that I MUST indicate my appropriate job classification in my
work history and NOT ANY WORKING TITLE that I believe is designated to
me. I UNDERSTAND that if I attach a resume and/or cover letter IN LIEU
of completing the Work Experience Section, my application is INCOMPLETE
and WILL NOT be considered for this examination, and my application WILL
NOT be further processed. In addition to including my qualifying
experience, I UNDERSTAND that I should list ALL jobs, regardless of
duration, including part-time jobs, military service and any periods of
unemployment during my entire work history. * I have read these
statements to their entirety and understand them completely and to their
fullest. 03 I am currently: * A City of Los Angeles employee having
received a regular appointment. * An exempt City of Los Angeles
employee, but have civil service status. * An exempt City of Los Angeles
employee without receiving civil service status. * A City of Los Angeles
employee in a temporary training position. * A City of Los Angeles
employee on a part-time basis. * On a regular reserve list for the City
of Los Angeles. * Not employed with the City of Los Angeles. 04
Requirement: I have bachelor's degree (or higher) from an accredited
four-year college or university: Note 2: All applicants must list their
school name, location, type of degree earned, major, and completion
dates in the Education section of the on-line application. Note 4:
Please note that qualifying education must be from a college or
university accredited by a City of Los Angeles recognized agency. A list
of approved accrediting agencies can be found at
http://per.lacity.or/Accredited%20Institutions%2008-21-08.pdf. * Yes, I
have a Bachelor's degree (or higher) * This statement does not apply to
me. 05 Requirement: I do not have a Bachelor's degree, but I am a
college senior in my final semester/quarter: Note: You cannot be
appointed until they submit official proof of having received their
degree. Note 2: All applicants must list their school name, location,
type of degree earned, major, and completion dates in the Education
section of the on-line application. * Yes, I am a college senior in my
final semester or quarter. * This statement does not apply to me. 06
Note 3. Applicants who have received a bachelor's degree from an
accredited four-year college or university and college seniors in their
final semester/quarter must submit proof of their education by attaching
transcripts or qualifying degree to their on-line application at the
time of filing in the Attachments section. I understand that I must
attach transcripts or qualifying degree BEFORE finalizing and submitting
the application. I understand that I WILL NOT be able to attach
transcripts or qualifying degree AFTER submitting the application. I
understand that if I fail to attach transcripts or qualifying degree at
the time of filing my application I WILL NOT be considered further in
this examination and my application WILL NOT be processed. * I have read
these statements to their entirety and I have attached my unofficial
transcripts or copy of my college degree to my application. 07
Additional Information The following questions and your responses may be
used to better match your background and interests to a specific
position. Note: You may not request to add or change this information
after you have submitted your application. * Yes, I have read and
understand this statement. 08 I have at least one year of paid
experience in the following area(s): Note: Mark all those that apply to
you. This information MUST be included in your Work Experience Section.
- Budgeting * Financial Analysis * Purchasing/Procurement * Contract
Administration * Grants Administration * Program Administration *
Project Administration * Human Resources * Legislative Analysis * None
of the above 09 My educational background is most closely related to the
following area(s). Mark all those that apply to you. This information
MUST match the college degree or transcripts submitted with your
application. Note: If you had an emphasis within your major select the
most accurate subject/field below * This statement does not apply to me.
- Accounting * Business * Economics * Math/Statistics * Information
Technology * Human Resources/Public Administration *
Sociology/Psychology * Political Science * Engineering * Communications
- Physical Science * Natural Science * Liberal Arts * English/Literature
- Art * Mass Media * History * Child Development * Criminal Justice *
Nursing * Other/Not Listed 10 I am interested in working with the City
of Los Angeles in the following area(s): Note: Select all that you
believe would be a good fit for you. This information MAY be used in an
attempt to place you within a position that best fits your background. *
Budgeting * Financial Analysis * Purchasing/Procurement * Contract
Administration * Grants Administration * Program Administration * Human
Resources * Legislative Analysis * None of the above 11 I have read the
above questions carefully and answered each one accurately. I understand
that if I do not provide correct information that my application will be
disqualified and will not be considered further for this examination. I
understand that if I submit more than one application, my newest
application will be considered and all others will be considered
duplicates and will not be reviewed. Note: You should include on your
application any information you wish to be considered as you will be
unable to add or change your information after submission. * Yes, I have
read the above statements carefully and understand them to their
fullest. Required Question Agency City of Los Angeles Address 700 East
Temple Street, Room 100 Los Angeles, California, 90012 Phone
213-473-9311 Website http://per.lacity.org