Job Description

THIS IS A TEMPORARY PROVISIONAL RECRUITMENT (TPV). PROVISIONAL IS THE TERM USED WHEN AN APPOINTMENT IS MADE TO A PERMANENT, DECLARED PERMANENT OR TEMPORARY POSITION IN THE ABSENCE OF AN AVAILABLE ELIGIBLE OR ELIGIBLE LIST OR IN AN EMERGENCY WHICH IN EITHER CASE, IS TIME LIMITED TO A CHARTER MAXIMUM OF THREE (3) YEARS UNLESS OTHERWISE APPROVED BY THE BOARD OF SUPERVISORS. PROVISIONAL APPOINTEES SHALL BE SEPARATED AS PROVIDED IN CIVIL SERVICE RULES SECTION 114 AT THE EXPIRATION OF THE MAXIMUM ALLOWABLE TIME OR UPON EXPIRATION OF THE APPOINTEE’S TEMPORARY POSITION. PROVISIONAL APPOINTEES SERVE AT THE DISCRETION OF THE APPOINTING OFFICER. 

The Human Resources team at HSH is looking for a motivated analyst who will function as a journey level human resources generalist. Under the supervision and training of a Senior HR Analyst, the Human Resources Analyst is responsible for handling work related to recruitment and selection, onboarding/offboarding, position requests/control, leave management, workers’ compensation, reasonable accommodation and labor and employee relations. The best qualified candidates will center equity in their work, have excellent analytical and organizational skills, a strong attention to detail, as well as interpersonal and customer service skills that exemplify HSH's values.  This position also functions as the back-up payroll and personnel coordinator for the Department.

Essential Duties and Responsibilities include:

• Design and implement assigned departmental selection plans in consultation with the Hiring Manager and Human Resources Manager. 
• Administer permanent civil service exams, exempt recruitments, post positions for reassignment, coordinate transfer recruitments, and other recruitments when necessary. 
• Performs thorough job analysis, develops exams and screening components, drafts and posts accurate job announcements, proficiently uses SmartRecruiters, and assists hiring managers with the selection process by preparing interview materials.
• Coordinates the Post Referral Selection Process to ensure hires are made in compliance with the designated certification rule. 
• Coordinates portions of the on-boarding process of new hires (including rehires, transfers, reassignments, promotions etc.) in consultation with the Hiring Manager, Human Resources Manager and Payroll; coordinates the separation of employees.
• Meets with employees to provide information on leaves of absences and reasonable accommodation, including providing the proper forms, designates leaves as appropriate, and partners with Payroll to track leave usage. 
• Ensures all workers’ compensation claims are reported in a timely manner, and engages employees with reasonable accommodations due to an industrial injury where required.
• Interpret, explain and administer provisions of Memorandum of Understanding, Collective Bargaining Agreements, Department and City and County of San Francisco policies, and procedures, and personnel rules and policies for department managers, employees, interview panel members, job applicants and the general public.
• Prepare written materials including letters, reports, memoranda and forms; compile recruitment information and statistics.
• Respond to and provide information to department representatives, labor organizations, managers, employees, applicants, other agencies and the general public regarding human resources issues.
• Establish and maintain positive working relationships with section managers, co- workers, other City employees and the public through principles of professionalism, team building and exemplary customer service.
• Complete required reports in a timely manner such as: hire plans, issuing timelines, weekly activity reports, etc.
• Other related duties as required.

Qualifications

EDUCATION - Possession of a baccalaureate degree from an accredited college or university.

EXPERIENCE - One (1) year of professional human resources experience in one or more of the following areas of activity: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration and human resources operations.

SUBSTITUTION: Education Substitution - Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection, classification and compensation, employee and/or labor relations, benefits administration and human resources operations. (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

Experience Substitution - Completion of a 12 month human resources trainee program equivalent to the City and County of San Francisco’s 1249 Human Resources Training Program may substitute for the one (1) year of required professional experience.

DESIRABLE QUALIFICATIONS

The stated desirable qualifications listed below may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Experience with SmartRecruiters and PeopleSoft software
• Experience administering examinations
• Experience coordinating all activities related to the post referral selection process
• Experience coordinating the onboarding process for all hire types (reappointment, reinstatement, reassignment, transfers, promotions, new hires etc.)
• Excellent oral and written communication skills
• Ability to work independently and as a team player
• Ability to analyze and make logical decisions and/or provide recommendations for decision
• Excellent judgment in handling confidential personnel issues appropriately and sensitively
• Ability to effectively prioritize in a fast-paced work environment

VERIFICATION:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

SELECTION PROCEDURES:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.

Additional Information

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams 
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are ONLY accepted through an online process.

Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow the instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. FAILURE TO RECEIVE THIS EMAIL MEANS THAT THE ONLINE APPLICATION WAS NOT SUBMITTED OR RECEIVED.

EXAM ANALYST INFORMATION: If you have any questions regarding this recruitment or application process, please contact the exam analyst Christine Salam at christine.salam@sfgov.org. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.