Job Description

The Settlements and Accounts Payable (AP) Analyst is responsible for overseeing settlement and AP functions for the OPAL ERP and DW/BI project. This is a permanent exempt position that will move to maintenance and support after the project is complete (in 3-4 years).

The purpose of this position is to work on a team that will analyze the requirements of the project and refine them, work with a team of implementation consultants to design the system, conduct initial user acceptance testing, train city personnel, help to integrate the system with other city software and launch the software in phases.  After the project is launched, an optimization phase where the team will analyze and implement changes to improve the performance. As the ERP is a Software as a Service (SaaS) model there will be a continual need to support, test and train new functionality every 3 to 6 months.

ESSENTIAL FUNCTIONS

Throughout the OPAL ERP and DW/BI project, the Settlements and Accounts Payable (AP) Analyst will:

• Provide functional analysis and input on workflows related to Settlements and Accounts Payable processes, workflows, and maintenance routines.
• Define and design the future state account payable and invoice payments processes policies, business processes & requirements.
• Prioritize the account payable and invoice payments processes configuration options to consider in setting up the new system to support the future state account payable and invoice payments processes, business processes & requirements.
• Select, setup, and document the selected configuration option to support the future state account payable and invoice payments processes policies, business processes & requirements.
• Prepare for and test the account payable and invoice payments processes configuration to validate the setup satisfies the design.
• Document business process and application configuration training content that will be used by the training team to prepare for and conduct account payable and invoice payments processes end user training sessions.
• Create and deploy the account payable and invoice payments processes accounting business process and systems user procedures to the appropriate end users.
• Review, administer, and monitor account payable and invoice payments processes workflow development procedures to validate compliance with policy, process, and systems design.
• Work with OIT and the project team to meet the delivery schedule; and
• Provide weekly tasks reports to functional leads.

After the OPAL ERP and DW/BI project has been deployed, the Settlements and Accounts Payable (AP) Analyst will also:

• Identify, research, resolve, and report on production issues and document enhancements requests.
• Analyze vendor provided new release account payable and invoice payments processes functionality to determine relevance to meet the current or new business processes & requirements
• Define and design the relevant new release account payable and invoice payments processes functionality’s ability to meet the business processes & requirements. 
• Setup and document the relevant new release account payable and invoice payments processes functionality.
• Prepare for and regression test the new release account payable and invoice payments processes functionality to validate the setup satisfies the revised design requirements.
• Document the revisions to the account payable and invoice payments processes business process and application configuration training content associated with the new release functionality and provide this incremental content to the training team for them to prepare for and conduct the needed incremental account payable and invoice payments processes end user training sessions.
• Create and deploy incremental new process and systems changes to the account payable and invoice payments processes business process and systems user procedures to the appropriate end users; and
• Look for opportunities to incrementally optimize the account payable and invoice payments processes to meet future requirements or leverage delivered systems functionality and technology.

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of settlements and AP processes, settlement policies and technologies.
• Experience with accounts payable ERP system applications, workflows, and administration.
• Experience with invoice processing - ensures completeness, accurate and timely processing.
• Strong problem solving and analytic skillsets.
• Strong verbal and written communication skills with ability to create leader, user, and project documentation and procedures, clearly and concisely.
• Strong meeting facilitation and presentation skills; and
• Ability to work well with individuals at all levels within and outside the organization

Qualifications

• Completion of a Bachelor's or Master's degree with coursework in accounting, finance, operations management, IT, business administration, supply chain or a related field or equivalent experience, including any supply chain certification;
• 3-7 years of professional experience with requisition of services; and
• Experience with implementing ERP and/or DW/BI solutions strongly preferred.

Additional Information

Salary: < $90,000 / year

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*THE SUCCESSFUL CANDIDATE MUST BE A CITY OF PHILADELPHIA RESIDENT WITHIN SIX MONTHS OF HIRE

_PLEASE NOTE THAT EFFECTIVE SEPTEMBER 1, 2021 THE CITY OF PHILADELPHIA IS REQUIRING ALL NEW EMPLOYEES TO PRESENT PROOF OF VACCINATION AGAINST COVID-19. _

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx