Job Description

This position will provide administrative support within the Administrative Services Unit (ASU). This position will report directly to the MDO Chief Administrative Officer.

Essential Functions

The ASU Administrative Coordinator will perform the following duties:

• Assist with employee onboarding and offboarding process.
• Handle employee requests for: travel, carpool, parking placards, meeting rooms and touchdown space.
• Act as MDO Liaison to OIT for laptop, cellphone and printer/copier issues.
• Act as the custodian for MDO petty cash account.
• Assist with departmental inventory management and e-waste disposal.
• Perform other administrative duties as required.

Competencies, Knowledge, Skills, and Abilities

Knowledge of:

• The use of a computer, copier, scanner, and printer
• Microsoft Office Suite Software
• City systems (FAMIS, ADPICS, ACIS, and OnePhilly) recommended, but not required.

Skills:

• Strong communication and problem-solving skills
• Strong organizational skills and attention to detail

Ability to:

• Learn departmental functions, policies, and procedures.
• Understand and follow written and/or oral directions.
• Establish and maintain effective working relationships with departmental staff, administrative officials, and the public.
• Maintain accurate and complete records.

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both remote and in-office days; however, the position can opt to come in the office each day if desired. All Administrative Services Unit (ASU) Staff are required to work in the office at least two (2) days per week.

Qualifications

** Preferred Education and Experience:**

• Education equivalent to the completion of 12th grade
• Four (4) years of advanced level clerical or administrative experience at a governmental agency or non-profit organization.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $50,000 - $57,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx