HR Assistant (Recruitment & Placement) Department of Veterans Affairs Hampton VA Medical Center Overview Open & closing dates 11/07/2018 to 11/14/2018 This job will close when we have received 100 applications which may be sooner than the closing date. Service Competitive Pay scale & grade GS 5 - 7 Salary $33,394 to $53,773 per year Appointment type Permanent Work schedule Full-Time Location 1 vacancy in the following location: Hampton, VA Relocation expenses reimbursed No Telework eligible No This job is open to Internal to an agency Current federal employees of this agency. Clarification from the agency This announcemnt is open to current permanent employees of the Department of Veteran Affairs. Share Announcement number CBCQ-10351815-19-SM Control number 516151500 Videos Duties Duties Summary This position is located in the Department of Veterans Affairs, Veterans Health Administration, Mid-Atlantic Health Care Network, Veterans Integrated Service Network, Hampton VA Medical Canter, Human Resources Management Service, Hampton, Virginia. The purpose of this position is to perform a wide variety of interrelated or nonstandard HR assistance and support work necessary to plan, coordinate, develop facts, and/or resolve a wide range of support problems in one or more HR specialties. Responsibilities Perform work in support of recruitment and placement functions. Perform limited technical projects such as minimum qualification determinations, or the preparation of recurring and new vacancy announcements. Use the USA Staffing on-line system to perform limited technical projects. Prepare and maintain records on all actions associated with assigned speciality area(s). Maintain and update a variety of computerized databases. Provide administrave support by responding to questions, complaints, problems, or situation and providing explanation of HR policy in on or more HR speciality areas. Transmit, recieve, and/or acknowledge electronic mail, messages, forms, and reports. Conduct New Employee Orientation on a regularly scheduled basis. Serve as the first point of contact for the HR Customer Service Window. Other duties and special projects as assigned. Travel Required Not required Supervisory status No Promotion Potential 7 Job family (Series) Requirements Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Designated and/or random drug testing may be required Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Qualifications Work Schedule : Monday - Friday, 8:00AM - 4:30PM Compressed/Flexible : Not Available Telework : Not Available Virtual : Not Available Position Description/PD# : HR Assistant /GS-05 - 2521; GS-06 - 2522; GS-07 - 2523 Relocation/Recruitment Incentives : Not Authorized Financial Disclosure Report : Not Required Promotion Potential : The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. You may qualify based on your experience and/or education as described below: HR Assistant GS-203-5: Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to : Create job announcements in USA Staffing or similar program at the GS-07 level and below Create recruitment related correspondences for applicants, employees, and managers Draft personnel actions for coding of pay or position changes Review candidates for status eligibility OR Applicants may substitute education for the experience required for the GS-05 level. Must meet one of the following: Four (4) years above high school OR Applicants may also combine education and experience to qualify at the GS-05 level. HR Assistant GS-203-6: Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Create job analysis Review minimum qualifications for applicants using qualification standards set under Title 5 and Title 38 Create job announcements and issue certificates of applicants using USA Staffing or similar program Create/process personnel actions using Web HR/HR Smart or similar program? Ability to apply knowledge of special hiring authorities to provide information to applicants HR Assistant GS-203-7: Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to : ? Create/process personnel actions using WebHR/HR Smart/ or similar program Create job announcements and issue certificates using USA Staffing or similar program Review applicants for minimum eligibility based on qualification standards set the Department of Veterans Affairs and OPM Create recruitment related correspondences for applicants, employees, and managers Ability to apply knowledge of special hiring authorities to provide information to applicants Draft personnel actions for coding of pay or position changes Review candidates for status eligibility Draft board actions for submission to Professional Standards Board You will be rated on the following Competencies for this position: Analytical Thinking Customer Service HR Information Systems Recruitment/Placement Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06 The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Physical Requirements : No special physical demands are required. The position frequently carries light items such as employee filed, etc. The work is primarily performed while sitting though some work may require period of standing. The work area is adequately lighted, heated, and ventilated. The work environment includes everyday risks or discomforts which require normal safety precautions typical of offices or meeting and training rooms. Selected applicants will be required to complete an online onboarding process. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/14/2018. Education Combining Education and Experience : Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below. For GS-5 level positions only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. There is no education substitution for GS-6 and above. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. PLEASE NOTE : Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: . All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional information Receiving Service Credit or Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at . Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Veterans and Transitioning Service Members : Please visit the site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the document. If you are unable to apply online view the following link for information regarding an . How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Resume Reminder - Your resume must include the following for each job listed: 1) Job title and grade level/salary. In order to show that you meet time-in-grade, you must document grades you have held and how long you have held them; 2) Duties (you must include enough detailed information to support your specialized experience); 3) Month, day and year start/end dates (e.g. 04/02/2007 to 04/13/2008); 4) Number of hours worked per week for all jobs listed 5) Full Name and address of Employer 6) Name of Supervisor or Contact name 7) Complete phone number of Supervisor/Contact Background checks and security clearance Security clearance Drug test required No Required Documents Required Documents To apply for this position, you must provide a complete Application Package which includes: Typing Certification Resume SF-50 ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, provide a copy of your most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. If stated as "required" in the "Required Documents" section of the announcement, provide a copy of your most recent signed Performance Appraisal (typically this will be the previous fiscal year's appraisal). The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Cover Letter Typing Certification Resume SF-50 Transcript Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit . If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from . Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Benefits Benefits A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. . Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. How to Apply How to Apply All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 11/14/2018 to receive consideration. To preview the questionnaire click . To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete. Agency contact information Sadira Meacham Phone Email Address Hampton VA Medical Center 100 Emancipation Drive Hampton, VA 23667 US Next steps Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the . Fair & Transparent Fair & Transparent The Federal hiring process is setup to be fair and transparent. Please read the following guidance. Equal Employment Opportunity Policy The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Reasonable Accommodation Policy Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits. Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when: An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job. An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace. An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events. You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Learn more about or Legal and regulatory guidance This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.