Job Description

** Role Summary :**

The Executive Assistant, Global Franchise Strategy will support two senior leaders (SVP and VP) by managing a wide range of administrative and organizational tasks. This role requires exceptional planning, time management, and calendar coordination skills to ensure smooth scheduling operations. The ideal candidate is highly organized, adept at multitasking, and demonstrates strong communication skills, professionalism, and a proactive approach to learning. The position offers exposure to strategic planning and brand marketing, while also providing support to other team members as needed. Ideal applicants will have a proven passion for administrative excellence and view this role as a professional career path.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Hourly pay range: $29.00-38.47

Qualifications

** Responsibilities Include** :

• Provide comprehensive administrative support to two executives
• Manage calendars, schedule meetings, and coordinate events and travel
• Prepare detailed itineraries and ensure all logistics are seamless.
• Anticipate scheduling conflicts and proactively resolve them. Navigate political nuances between multiple business segments and leaders with varying agendas across the organization
• Support the Franchise Strategy team with logistics, meeting preparation, and light project coordination
• Collaborate with Talent & Culture to deliver team communications
• Assist with departmental initiatives, including team-building activities, charitable events, and volunteer opportunities
• Prepare and process expense reports
• Perform general office and clerical duties
• Maintain a professional and positive presence in all internal and external interactions
• Execute additional tasks as assigned
• Support special projects and ad hoc requests as needed.

** Basic Requirements** :

• Bachelor’s degree or equivalent experience
• Proven experience as an Executive Assistant or in a similar role supporting senior leadership for a minimum 5 years preferably in marketing, entertainment, or licensing
• Proven ability to manage meetings, travel arrangements, and general office operations

Calendar Management:

• Coordinate and maintain complex executive calendars, including scheduling meetings across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and ensure all logistics are seamless

Expense Management:

• Process and reconcile expense reports accurately and in a timely manner
• Ensure compliance with company policies and budget guidelines

Meeting & Event Support:

• Prepare agendas, presentations, and meeting materials
• Coordinate logistics for internal and external meetings, including virtual platforms

Communication & Liaison:

• Serve as a primary point of contact between executives and internal/external stakeholders
• Draft and proofread correspondence with professionalism and confidentiality

Administrative Excellence:

• Maintain accurate records, files, and documentation
• Support special projects and ad hoc requests as needed
• Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment
• Excellent written and verbal communication skills with a polished, professional demeanor
• Self-motivated, resourceful, and capable of independent problem-solving and follow-through
• High attention to detail and accuracy
• Willingness to learn new systems for expense reporting, travel booking, and asset management
• Strong understanding of the professional tone required in a corporate environment
• Proficiency in Keynote and Microsoft Office Suite

** Hybrid Work Requirement** :
This role is designated as hybrid and currently requires a minimum of four in-office days per week (Monday-Thursday) beginning January 5, 2026. The Company may adjust in-office expectations at its discretion.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.