Job Description

The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Programming & Content Development.

Job Duties:

• Provides administrative assistance to EVP, and leads small to mid-size projects
• Assists with the preparation of presentations, metric reports, dashboards, and other business reports
• Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions
• Effectively interfaces with all levels of employees, customers and external constituents
• Assists with internal communications as well as communications with clients
• Processes, tracks and reconciles department invoices
• Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
• Effectively arranges meetings, conference calls and videoconferences
• Coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly
• Arranges domestic and international travel
• Coordinates participation of Corporate and Network events
• Executes special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]
• Plans/coordinates various events in conjunction with internal departments
• Other duties as assigned

Qualifications

Basic Requirements:

• Bachelor’s degree and 2+ years of prior administrative experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
• Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets
• Fully bilingual: ability to read, write and speak clearly in English and Spanish

Desired Characteristics:

• Superior organizational and administrative skills with the ability to multi-task and prioritize work as required
• Exceptional analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner
• Ability to successfully manage multiple projects in a fast paced, dead-line driven environment
• Attention to detail and demonstrated initiative, with ability to be proactive and follow through without supervision
• Experience with MS Project and Visio
• Previous experience in media, creative, or technology fields
• Demonstrated ability using a high level of confidentiality and discretionary judgment in the handling of written correspondence and written/verbal communications
• Executive presence, presentation and communication skills

Additional Requirements:

• This position has been designated as hybrid , generally contributing from the office a minimum of three days per week.
• Willingness to travel and on weekends with short notice
• Must be willing to work in the greater Miami, Florida area

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.