Job Description

We are seeking a highly capable, professional, and proactive Executive Assistant to provide dedicated support to our Workers' Compensation Partner.

This is a fully on-site, full-time position based in our Burbank office. The right candidate will be a sharp, solutions-oriented professional who thrives in a fast-paced legal environment, handles competing priorities without stress, goes the distance to ensure everything gets handled, and serves as a trusted extension of the Managing Partner across both business and personal administrative matters.

No workers' compensation experience is required. What we need is someone who brings exceptional judgment, initiative, and a genuine commitment to getting things done.

_ Key Responsibilities:_

Calendar & Schedule Management:

• Manage and maintain the Partner's complex calendar, including scheduling meetings, court deadlines, appointments, and personal commitments
• Proactively anticipate scheduling conflicts and resolve them before they arise
• Coordinate with internal staff and external parties to confirm, reschedule, and prepare for all engagements

Communication & Correspondence

• Serve as the primary point of contact for the Partner's inbox triage, route, draft, and respond to emails on his behalf with appropriate tone and professionalism
• Screen and prioritize phone calls and messages, escalating urgent matters appropriately
• Draft polished internal and external communications, memos, and correspondence

Liaison & Internal Coordination

• Act as the communication bridge between the Managing Partner and senior attorneys, staff, and external partners
• Relay information, gather updates, and follow through on action items on behalf of the Managing Partner
• Build strong working relationships across the firm's team while maintaining strict confidentiality

Project Management & Follow-Through

• Track open projects, deadlines, and deliverables across multiple workstreams; proactively follow up to ensure nothing falls through the cracks
• Assist in coordinating special projects, firm initiatives, and business development activities
• Prepare meeting agendas, briefing documents, and summaries as needed

Technology & Systems

• Utilize firm software, CRM tools, and productivity platforms to manage information and workflow efficiently
• Quickly learn new platforms and tools; proactively suggest tech-enabled improvements where applicable
• Support document preparation, file management, and data organization

Personal & Administrative Support

• Assist with personal tasks and errands as directed, including running local errands (valid driver's license required)
• Manage travel arrangements, reservations, and logistics
• Handle sensitive and confidential matters with the utmost discretion

Qualifications

_ Required:_

• Exceptional organizational and time management skills with a demonstrated ability to juggle competing priorities without dropping the ball
• Strong written and verbal communication skills
• Valid California driver's license and reliable personal vehicle
• Ability to exercise independent judgment and take initiative in a fast-moving environment
• Tech-savvy with proficiency in Microsoft Office and the ability to learn new platforms quickly

_ Preferred:_

• Experience in an executive assistant, chief of staff, or senior administrative role supporting C-suite or senior leadership
• Experience with project management tools and CRM platforms
• Bilingual (English/Spanish) a plus

Additional Information

This is a full-time, in-person position based in Burbank, CA. We offer competitive compensation, comprehensive benefits, and a collaborative work environment that values career advancement, ongoing learning, and professional development.

If you are a motivated, goal-oriented, and strategic leader with a passion for identifying top talent and building powerful industry connections, we encourage you to apply today.

All your information will be kept confidential according to EEO guidelines.

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