Job Description

What you get to do in this role:

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

Education & Experience - Required

1. High School Diploma or equivalent (GED)
2. 5 years progressively responsible administrative/secretarial experience (including at least 2 years executive level administrative responsibilities), in a business, professional setting.

Education & Experience - Preferred

1. Bachelor’s or Associate's Degree in Business Management/Administration, Secretarial Sciences or related field.

Knowledge, Skills, & Abilities

1. Demonstrated ability to problem-solve a wide variety of complex issues.
2. PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required.
3. Highly effective verbal, written and interpersonal skills to communicate effectively with external stakeholders, medical staff, colleagues, patients and/or visitors to establish working relationships that foster quality customer service.
4. Knowledge of and ability to understand procedures, practices and policies and communicate administrative decisions to staff.
5. Excellent filing and organization, ability to prioritize own work and that of others.
6. Ability to maintain confidentiality, work under pressure, handle multiple tasks and meet related deadlines.
7. Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range: $27.44- 38.41
• Review the 2025-2026 UMMS Benefits Guide

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