Job Description

What you get to do in this role:

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

Education: High school diploma or equivalent required, Associate’s degree preferred.

Certifications: Professional Administrative Certification of Excellence (PACE) or equivalent certification strongly preferred.

Job Experience: Minimum five years administrative assistant experience working at the executive level, preferably in a credit union, financial institution, or equivalent. Must understand the sensitive nature of working in an executive office and possess the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and ability to maintain a balance among multiple priorities.

Software Skills: Highly proficient in Microsoft Office, including Word, Excel, Power Point, and Outlook. Minimum keyboarding speed of 60 wpm. Experience with a document management solution such as DirectorDesk preferred.

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 10 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.

Additional Information

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