Job Description

What you get to do in this role:

• We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation.
  • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
  • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel (flight, hotel, car) arrangements (domestic and international)
• Expense management duties, which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
• Submit and manage all help desk support requests for Sr. Directors as needed
• Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams’ goals

Qualifications

Basic Requirements

• High School Diploma/GED Required; Bachelor's degree preferred.
• 5+ years of Executive Assistant experience.
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.

Desired Characteristics

• Knowledge of all basic office equipment required.
• Exceptional verbal and written communication skills.
• Must consistently demonstrate a high quality of work performed, both accurately and efficiently.
• Executive-level interpersonal and customer service skills are required to effectively deal with all levels of internal and external clients.
• Must be able to maintain department business with the utmost confidentiality.
• Detail Oriented – Pays attention to multiple details and tasks while minimizing errors.
• Organization – organized in approach and execution of work to manage multiple tasks effectively.
• Team Player – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas.
• Demonstrated ability to think clearly and quickly under pressure and be comfortable with changing deadlines.

** Hybrid:** This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

** This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the ** Benefits page** ** of the Careers website. ** Salary range:** ** $60,000 - $80,000.**

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.