Job Description

Under the direction of the 911 Administration IT Financial Manager, this employee will assist with the responsibility of the procurement, invoicing, accounting, and budget processes for public safety IT related projects. The position requires the ability to interpret and prepare financial records ensuring that IT projects are in compliance with the City’s accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate.

Essential Functions

• Review IT procurement requests submitted electronically through a centralized collection system. Requests are generally related to software, hardware, professional and other services, maintenance of hardware and software, communications, training, and other IT related items
• Implement, modify, and document fiscal records in the City of Philadelphia’s and OIT’s accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access. Maintain database that logs all pertinent information related to each request
• Ensure all procurement supporting documentation is complete and accurate. Follows up with internal and external departmental contacts if additional information or clarification is required for processing requests
• Obtain approval from various internal OIT Chief Officers and Deputies for technology approvals, and IT Financial Managers for budgetary approvals
• Receive and process vendor invoices, ensures all backup documentation has been submitted and information is accurate
• Log pertinent data into MS Access databases, and seeks ways of improving database relationships and structure
• Work with the Office of the Director of Finance to process payment vouchers electronically.
• Work with the Procurement Department to update/extend existing contracts/related info
• Work with vendors to obtain required documentation to facilitate and expedite procurement and payment processes, as necessary
• Work with 911 IT Financial Manager to gather information for Audits and Annual Reconciliations
• Process SOP’s, OA’s and contract add-ons and provide contracting support as needed
• Develop analysis and reports as requested.
• Assist the IT Financial Managers to develop, maintain and analyze the 911 IT budget, to prepare monthly and quarterly reports that compare budgeted costs to actual expenditures, to prepare various reports to PEMA

Competencies, Knowledge, Skills and Abilities

• Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements
• Express ideas effectively, both orally and in writing
• Establish and maintain effective working relationships with associates, administrative officials and departmental officials
• Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies
• Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives
• Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines
• The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures
• The principles of finance as applied to budget preparation and control
• Principles and practices of administrative analysis and managerial operations
• The foundation knowledge of City and agency rules
• Basic knowledge of IT business terms and needs

Qualifications

EDUCATION
Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. Master’s degree a plus.
EXPERIENCE/SKILL

• Full performance position; 1 – 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia.
• Familiarity with the Microsoft Office Suite required. Familiarity with the City’s ADPICS and FAMIS systems are preferred.
• Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements.
• Candidate must be comfortable with basic Information Technology issues.

An equivalent combination of education and experience deemed acceptable by the Chief Administrative Officer and/or the agency department head will also be considered. However, a bachelor’s degree is required.

Additional Information

Salary Range: $60,000 - $65,000

Starting salary to be determined based on experience and qualifications.

Important: To apply, candidates must provide a cover letter and a resume.

Work Setting: in-person (onsite)

Discover the Perks of Being a City of Philadelphia Employee:
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.