Job Description

The recruitment is being used to fill two 1820 positions in support of SFPUC’s Southeast Community Center and key community programs.

** Resident Partner Liaison**

Project name: TENANT PARTNER PROGRAM IMPLEMENTATION AND IMPROVEMENT PROJECT

The 1820 Junior Administrative Analyst serves as the Resident Partner Liaison. This role will be responsible for providing administrative, programmatic, and relationship management support to advance key goals and strategic objectives of the historic Southeast Community Facility (SECF) mitigation agreement on behalf of the SFPUC.

The incumbent is responsible for overseeing tenant operations, supporting community relations and SECC programs. The Resident Partner Liaison serves as the primary point of contact for all tenant matters and will track, analyze, and report on tenant effectiveness at the SECC.

This role will assist in the development and implementation of ongoing programs and operations at the Southeast Community Center. This includes but is not limited to community programs, day-to-day tenant operations, facilities requests, and other programmatic and operational needs.

The Resident Partner Liaison interfaces with the public, with an emphasis on San Francisco’s District 10.

Essential Functions:

• Support the overall vision to ensure the SECC functions as a vibrant and thriving community space.
• Serve as a primary point of contact for tenants on behalf of SFPUC divisions (Real Estate, Emergency Planning, Finance, etc.) and ensure customer service needs are meet.
• Assistant with relationship management of consultants, grantees, and vendors who operate programs at the SECC in alignment with the historic mitigation agreement.
• Provide support on the development and implementation of communications and community engagement tools to inform tenants about events and programming at the SECC.
• Partner with Real Estate services to execute and manage compliance with lease and license agreements.
• Manage the end-to-end process for Key Performance Indicator (KPI) reports including compliance, data analyzation, report submissions, and tracking.
• Assists in conducting difficult and complex analysis, procedural, quantitative and qualitative data analysis, surveys and/or research relating to SECC.
• Provide support on the refinement and improvement of the SECC’s reservation policies, systems, and operations.
• Assist with the development and administration of competitive bid processes and contractual agreements for SECC.
• Support coordination of SECC community events, including but not limited to the SECC Health Fest and Jobs Fair, working closely with SECC staff, commission, and community stakeholders.
• Provide general assistance, as needed, for SFPUC External Affairs and the SECC.

** Operations Support Junior Analyst**

Project Name: SECC OPERATIONS AND ADMINISTRATIVE CAPACITY-BUILDING

Under direction, the Operations Support Junior Analyst performs detailed professional-level analytical work in a variety of functional areas for the Southeast Community Center and other related programs, such as budgeting, contracting, purchasing processes and general operations management support.

Essential Functions:

Budget/Procurement

• Receives requests to be processed into purchase orders, analyzes requests to determine the type of purchase, vendor options, specifications, and checks for completeness and accuracy. Analyzes quotations to select the most suitable vendors, research vendors using computerized systems, and processes purchase orders and invoices. Verifies invoice dates to ensure timely payment and compiles payment packets including invoices, packing slips, proofs. Research payment types such as Direct Payment Requests (DPR), PO vouchers, and self-service invoicing (Tech Marketplace purchases).
• Compile, research, and follow up with requestors/finance/suppliers relating to procurement and payment processing, such as compiling purchasing documentation: quotes, approvals, Chart of Accounts (COAs), researching Purchase Order (PO) category codes and account codes, and verifying quote expiration date.
• Assists in the review, processing, and monitoring of contracts, including contract certification processes. Maintains contract files, documents, and certificates, and monitors the validity of contract documents.

General Operations Support

• Provides routine information to departmental personnel on the preparation of budget and policy documents, reports, demographics, and program implementation.
• Prepares, updates, and generates budget documents, contract reports, surveys, databases, and mailing lists.
• Equipment/supplies management and inventory tracking
• Assists in the preparation of reports, proposals, graphs, and charts for presentations.
• Performs related duties as assigned.

Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Additional qualifications (i.e. special conditions) may apply to a particular position and will be stated in the job ad.

Possession of a baccalaureate degree from an accredited college or university

Substitution:

May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units.

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Verification of Education and Experience:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Note : Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Alexeh Alfajora at Aalfajora@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.