Duties

As a Management and Operations Specialist you will:

• Serve as the Deputy Administrative Officer for a division assisting with the planning, coordinating, and directing all administrative activities - including human capital management, time and attendance and procurements.
• Develop, initiate, and implement administrative policies and procedures for assigned areas of responsibility.
• Assist with distribution of workload, provide technical assistance, review work products and ensure priorities and deadlines are met.
• Serve as primary liaison with the Office of Human Resources
• Serve as backup HRSD coordinator, managing all aspects of position management.
• Alternate Division CCPS Approving Official. Review all procurement requests for accuracy and compliance with procurement guidelines.
• Identify inefficiencies and potential problems and develop recommendations for solutions.
• Oversee property management activities.
• Training coordinator and compliance assessor.
• Develop, maintain and manage various staffing reports.

Conditions of Employment

Due to the Centers for Disease Control and Prevention's (CDC's) process enhancement to use Shared Certificates throughout the Agency, some of the requirements below may differ:

• US Citizenship is required.
• Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov ).
• May be subject to a Background/Security Investigation. Security clearance level may differ from the position announced when certificates are shared.
• One-year probationary period may be required.
• This position may be subject to a Collective Bargaining Agreement.
• Time in grade (TIG) must be met within 30 days of the closing date of the announcement.
• This position may be subject to the OGE Financial Disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). CDC inspires public confidence in its trust responsibilities and mission by maintaining high ethical principles. If selected, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. If identified, this will be an annual requirement.
• In accordance with Executive Order 12564 of September 15, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. This position may require a Drug Test and be subject to Random Drug Testing. The position may require the submission of a urinalysis to screen for illegal drug use prior to appointment and be subject to reasonable suspicion and post-accident drug testing upon hiring. If required to submit to urinalysis, the appointment to the position will be contingent upon a negative test result.

Qualifications

All qualification requirements must be met by the closing date of the announcement.

Minimum Qualifications:

To qualify at the GS-13 grade level, you must have at least one year of specialized experience at or equivalent to the GS-12 grade level, which must include the following experience: Experience in developing, initiating, and implementing administrative policies and procedures for assigned areas of responsibility.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

• May be eligible for inclusion in the Bargaining Unit. ( e.g., This position is eligible for inclusion in the American Federation of Government Employees (AFGE) Local 2883 bargaining unit (BU) only if the duty station is finalized in Atlanta Metropolitan Area in GA or the Miami Quarantine Station. Employees in positions that are included in the AFGE Local 2883 bargaining unit have the (BUS Code - 1872. ) The name of the union, local, and BU Codes will be provided upon selection.
• If selected, you will be required to sign a Workplace Flexibilities Agreement that details remote working conditions and expectations in accordance with the HHS Workplace Flexibilities Policy .
• For more information visit: https://www.usajobs.gov/Help/faq/job-announcement/remote/

Telework: This position has been designated as telework eligible and:

• May include remote work or telework options, and/or flexible work scheduling. These options may be requested once you have become an employee and you will be required to sign a Workplace Flexibilities Agreement that details remote or telework working conditions and expectations in accordance with the HHS Workplace Flexibilities Policy
• This position is eligible for inclusion in the Bargaining Unit.
• For more information visit: https://www.usajobs.gov/Help/faq/job-announcement/telework/

May be required to work other than normal duty hours, to include evenings, weekends and/or holidays.

The Federal government, as the largest employer in the Nation, can and should show the way towards achieving drug-free workplaces through programs designed to offer drug users a helping hand, and at the same time demonstrating to drug users and potential drug users that drugs will not be tolerated in the Federal workplace if declared a drug-testing position. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public.

Current or Former Political Appointees: Agencies must seek prior approval from the Office of Personnel Management (OPM) before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service. Current or Former Political Appointees: Submit SF-50.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

The utilization of shared certificates for additional selections within the same geographical area can be made from multiple Centers of the Center of Disease Control and Prevention (CDC) and Agency for Toxic Substance and Disease Registry (ATSDR).

Career Transition Assistance Program (CTAP): For information on how to apply as a CTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Administrative Management
• Business Process Improvement
• Customer Service
• Oral Communication
• Problem Solving
• Program Administration
• Written Communication

Your application will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. You should list any relevant performance appraisals and incentive awards within the last 3 years in your resume as that information may be taken into consideration during the selection process.

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

• Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

To apply for this position, you MUST submit a complete Application Package which includes the following. Note: All documents must be in English.

1. Resume - Must reflect name, work schedule, hours worked per week, dates (month/year) of employment and duties performed. Must reflect pay plan, series and grade, i.e., GS-0301-9.

Dos and Don'ts:

-   www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/ -   www.usajobs.gov/Help/faq/application/documents/resume/what-to-leave-out/

Cover Letter is optional.

2. Transcripts (if applicable): You may submit an unofficial transcript. An official transcript from an accredited educational institution is required if you are selected.

3. Career Transition Assistance Plan (CTAP)/ Interagency Career Transition Assistance Plan (ICTAP):

-   Supporting documentation i.e., Reduction in Force (RIF) notice or Certificate of Expected Separation (CES), AND most recent: -    Current annual performance appraisal -    SF-50 (Notification of Personnel Action)

4. Current/Former Federal Employee:

• SF-50(s) (Notification of Personnel Action/equivalent) which reflect the following: -    Current grade and service status (SF-50 block 34 "position occupied" reflects "1" or "2" and block 24 "tenure" reflects "1" or "2".) -    Highest grade held on a permanent basis -    If you currently hold or previously held a General Schedule (GS) or equivalent position within the last 12 months and are applying for a position advertised at a higher grade level, you MUST submit a SF-50 that shows you have held the next lower GS grade level or equivalent for at least one year: -    SF-50s that have an effective date within the past year may not clearly show you meet the one-year time-in-grade requirement -     Within-Grade/Rate-Increase (WGI/WRI) SF-50s OR SF-50s that have an effective date outside the past year demonstrate you meet the time-in-grade requirements -    Note: You may need to submit multiple SF-50s to support your eligibility unless all the above requirements are met on one SF-50. If your SF-50(s) does not provide the information needed, you may be found ineligible for the position.

CDC is the nation’s leading science-based, data-driven, service organization that protects the public’s health. For more than 70 years, we’ve put science into action to help children stay healthy so they can grow and learn; to help families, businesses, and communities fight disease and stay strong; and to protect the public’s health.

Mission: CDC works 24/7 to protect America from health, safety and security threats, both foreign and in the U.S. Whether diseases start at home or abroad, are chronic or acute, curable or preventable, human error or deliberate attack, CDC fights disease and supports communities and citizens to do the same.

CDC increases the health security of our nation. As the nation’s health protection agency, CDC saves lives and protects people from health threats. To accomplish our mission, CDC conducts critical science and provides health information that protects our nation against expensive and dangerous health threats and responds when these arise.