Job Description

Essential Functions

• Responsible for front desk duties including greeting, assisting and directing guests, workers, visitors and the general public.
• Answer all incoming calls and handle all caller inquiries.
• Provide office support services to approximately 200 staff members.
• Maintain a sufficient record of office supplies.
• Serve as liaison between Building Manager and office staff on issues and problems that arise.
• Manage and make arrangements for meetings and trainings including registration of participants, production of agenda, copying handouts and arranging for conference rooms.
• Handle filing, scanning and copying of documents as needed for staff.
• Manage incoming and outgoing mail, respond to routine inquiries independently with letters or phone calls.
• Provide administrative support to the CIO as needed.

Competencies, Knowledge, Skills and Abilities

• Strong oral and written communication skills.
• Highly detail‐oriented and organized.

Qualifications

• 1‐2 years of experience of administrative coordination capacity.
• High School Diploma, GED, or other equivalent.
• Familiarity with the Microsoft Office Suite required

Additional Information

Salary Not to Exceed: $40,000

Starting salary to be determined based on experience and qualifications.

Important: To apply, candidates must provide a cover letter and a resume.

Work Setting: in-person (onsite)

Discover the Perks of Being a City of Philadelphia Employee:
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.