Description & Requirements

Maximus is excited to welcome an enthusiastic Office Assistant to support our impactful OC CALWorks program. This onsite role is based in Laguna, California. As an Office Assistant, you will perform a variety of entry-level clerical duties, utilizing general knowledge and various work methods and procedures.

This is an onsite, full-time position working Monday through Friday, from 8:00 AM to 5:00 PM Pacific Time. The ideal candidate will live in or very near Laguna, CA.

Why Join Maximus?

• 💰 Competitive Compensation - Quarterly bonuses based on performance included!
• 🛡️ Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.
• 🌟 Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.
• 🏝️ Paid Time Off Package - Enjoy PTO, Holidays, and sick leave,
• 🌱 Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).
• 🏆 Recognition Platform - Acknowledge and appreciate outstanding employee contributions.
• 🌈 Diversity, Equity, and Inclusion Initiatives - Join a workplace committed to fostering diversity and inclusion.
• 📚 Tuition Reimbursement - Invest in your ongoing education and development.
• 🎁 Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.
• 🌟 Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.

Essential Duties and Responsibilities:

• Prepare weekly internal reports.
• Perform accurately all data entry functions.
• Arrange meetings as required.
• Attend meetings and take minutes.
• Understand broad knowledge of departmental and company practices to assist leadership team and staff while exercising judgment on critical nature of information and confidentiality.
• Assist in on boarding process of new hires.
• Maintain records management, filing, retention, and/or labeling.
• Type/generate letters and other documents, as necessary.
• Maintain confidentiality and security of all relevant information.
• Assist supervisor and leadership team with special projects and tasks on an as needed basis, including management of inventory and supply orders. Serve as a back up to support reception, as needed.
• Assist internal and external customers in problem resolution, as needed.
• Provide excellent customer service.
• Operate multi-line phone system, answer incoming telephone calls and perform other clerical duties proficiently and professionally.
• Assist with ensuring accuracy of eMAP database for e-mail distribution lists for Project offices and departmental groupings for internal mail communications, and submit tickets for resolution of inaccuracies, as required.
• Serve as a member of the Social Committee to assist with social event management and coordination of initiatives designed to increase Project morale.

Minimum Requirements

• High School diploma or equivalent with 2-4 years of experience.
• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted - practice.
• Communicates more complex information, using job experience to anticipate and proactively address related questions.- May have additional training or education in area of specialization.
• 2-4 years of relevant experience (e.g., administrative support, data entry, office management)
• Must live in or very near Laguna, CA
• Must be willing and able to work onsite at our Laguna, CA office
• Proficiency in Microsoft Office, including Excel
• Familiarity with office equipment
• Excellent organizational abilities
• Ability to work independently

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Hourly Base Pay Minimum for this Position

$20.00

Hourly Base Pay Maximum for this Position

$20.00

As a leading strategic partner to governments across the globe, Maximus helps improve the delivery of public services amid complex technology, health, economic, environmental, and social challenges. With a deep understanding of program service delivery, acute insights that achieve operational excellence, and an extensive awareness of the needs of the people being served, our employees advance the critical missions of our partners. Maximus delivers innovative business process management, impactful consulting services, and technology solutions that provide improved outcomes for the public and higher levels of productivity and efficiency of government-sponsored programs.