Job Description

Position Summary

OEM is seeking a Training and Exercise Coordinator. Candidates for this position should possess a strong desire to work in a team-oriented, fast-paced, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation. The Training and Exercise Coordinator reports to the Training & Exercise Program Manager. The successful candidate for this position will demonstrate the capacity to manage multiple complex projects simultaneously, think and communicate clearly, develop, and maintain professional interpersonal relationships, and is self-motivated, inquisitive, and adept at working with diverse groups.

The Training and Exercise Coordinator is responsible for supporting the development and delivery of training opportunities for OEM staff and Emergency Management partners so they have the appropriate knowledge, skills, and abilities to prepare for, respond to, and recover from complex events and emergencies.

Essential Functions

Under the direction of the Training & Exercise Program Manager, the Training and Exercise Coordinator is responsible for a range of activities including, but not limited to the following:

• Training Information Management
  • Maintain a public calendar of training opportunities hosted by OEM and our partners.
  • Share available training opportunities to OEM Staff and EM partners and provide necessary information about the sessions
  • Maintain updated database of available curriculum
  • Maintain updated database of training records
• Training & Exercises Plan Support
  • Support the development of the annual Training & Exercises Plan (TEP)
  • Help plan the annual TEP Workshop
• Training Delivery Support
  • Setup and prepare for trainings hosted by OEM
  • Provide participants with the information they need to successfully participate in the training sessions
  • Gather feedback from training participants
  • Prepare educational materials for training sessions
• Internship Program
  • Solicit OEM staff for internship projects and opportunities
  • Recruit intern applicants
  • Screen intern applicants
  • Schedule and facilitate internship interviews in coordination with intern mentors
  • Onboard and orient new interns
  • Plan and manage activities and educational opportunities for internship participants
• Training Design
  • Collaborate with emergency management staff and partners to identify opportunities where locally developed training may help fill knowledge gaps
  • Coordinate with stakeholders to develop Philadelphia specific emergency management trainings
• Program Coordination
  • Lead formal and ad hoc interagency workgroups and task forces made up of senior representatives for routine and emergency issues.
  • Conduct timely correspondence within and outside of the Office.
  • Perform other duties as assigned.

Competencies, Knowledge, Skills and Abilities

• Excellent written and verbal communication skills required.
• Excellent organizational skills and attention to detail required.
• Ability to interact appropriately and effectively with a wide range of people required.
• Flexibility, professionalism, and the ability to manage multiple tasks simultaneously required.
• Equally comfortable working individually and within a team environment that emphasizes interdisciplinary collaboration in a dynamic environment
• Comfortable presenting to and facilitating conversations with large groups of diverse participants

Qualifications

• Bachelor’s degree preferred
• 2 years of experience working within an emergency management or other public safety organization is preferred
• Comfortable presenting to and facilitating conversations with large groups of diverse participants
• Knowledge of emergency management best practices and frameworks is preferred
• Experience coordinating large groups in collaborative, long-term, and recurring efforts
• Experience with organizing and managing multiple training initiatives simultaneously
• Experience in creating instructional materials
• An equivalent combination of education and experience in a related field will be considered with approval by OEM and the Office of Human Resource.
• Ability to physically perform the duties and work in the environmental conditions required of this position

Licenses, Registrations, and Certification

• Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.

ADDITIONAL REQUIREMENTS

• Work may entail nights, weekends, and holidays.
• OEM personnel are essential, and work during states of emergency or other city closures.
• OEM personnel are required to serve periodically in an on-call capacity which may require the following conditions of work: work outside of typical business hours or for extended periods of time; work during states of emergency; work in a field environment, in a 24/7 watch center, or during activations of Philadelphia’s Emergency Operations Center (EOC). Example on-call work environments include, but are not limited to, scenes with the following conditions: materials that are on fire; utilities that are compromised; compromised structures; scenes near hazardous materials storage that may be compromised; scenes in congregate living settings, or in or near crowds; scenes near downed vegetation or other debris; or scenes near flooding and water-damaged materials. All work is performed while donning a level of personal protective equipment that 1) is recommended by the incident safety officer and 2) for which OEM personnel have received training. Example on-call response tasks include, but are not limited to, the following: working at a computer or with a portable tablet; observing and documenting conditions remotely or in the field; staffing an incident command post; communicating with responders or survivors; operating vehicles up to your licensed class; staffing facilities for survivors; transporting materials; being near a site where a serious injury or loss of life has occurred; sitting, standing, walking, climbing, crawling, or lifting or carrying materials.
• During times of disaster, work assignments, schedules, and reporting structures may be altered to meet the incident objectives.
• Ability to physically perform the duties during and outside of normal business hours while in or outdoors
• Full-time residency within the City of Philadelphia geographic boundaries required within six months of hire. There are no exceptions to this policy.

We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Additional Information

TO APPLY: Interested candidates must submit a cover letter, resume, writing sample, and references.

Salary Range: Starting at $68,761 commensurate with education and experience.

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation : City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

_ *The successful candidate must be a city of Philadelphia resident within six months of hire_

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx