STAFF ASSISTANT Department of Homeland Security 2,340 reviews -
Washington, DC 20005 $45,972 - $59,762 a year - Full-time, Part-time
Duties Summary This position of STAFF ASSISTANT starts at a salary of
$45,972 GS-07 grade level (step 01), with promotion potential to $59,762
GS-07 grade level (step10). For definitions of terms found in this
announcement, please click here. This position is in the bargaining
unit. This position is not considered "essential" for purposes of
reporting to work when the facility might otherwise be closed.
Responsibilities * Prepare and/or review correspondence written for the
managers including letters, reports, charts, briefing materials, and
talking points ensuring integrity of sensitive and confidential
information. * Disseminate, track, and route correspondence, in
compliance with standard office procedures. * Monitor administrative
functions and transactions and prepare a variety of reports utilizing
various databases and automated systems. * Perform a wide variety of
administrative and management services essential to the operations of
the office to include property management, information systems,
telecommunications, procurement, mail, and office equipment. * Represent
the office in dealings with vendors and organizations within the agency
that have primary responsibility for these services. * Coordinate a
variety of administrative projects within the office to include the
development, analysis, and modification of internal administrative
policies, procedures, and management processes of the office. * Organize
meetings and work closely with members of the office staff and others
external to the office, to track projects and ensure responses to
deadlines are met. * Screen visitors and receive/respond to telephone
calls and inquiries non-technical in nature while referring other
incoming calls to appropriate subject matter experts, and taking
detailed messages for returning of phone calls as necessary. * Provide
assistance to senior staff regarding property related functions. * Serve
as the primary or alternate time keeper for a designated group of staff.
- Make routine purchases for RAIO HQ Staff by serving as a purchase card
holder. Travel Required Not required Supervisory status No Promotion
Potential 7 * Job family (Series) 0301 Miscellaneous Administration And
Program * Requirements Requirements Conditions of Employment
Probationary Period: You may be required to serve a probationary period
of 1 year. The qualifications for this position must be met by 11:59 PM
(Eastern Time) on the closing date of this announcement ( 06/15/2018).
Residency Requirement: There is a residency requirement for all
applicants not currently employed by U.S. Citizenship and Immigration
Services. This residency requirement states that candidates must have,
for three of the last five years immediately prior to applying for this
position; (1) resided in the United States; OR (2) worked for the United
States Government as an employee overseas in a Federal or Military
capacity, OR (3) been a dependent of a U.S. Federal or Military employee
serving overseas. Applying to this announcement certifies that you give
permission for DHS to share your application with others in DHS for
similar positions. Any offers of employment made pursuant to this
announcement will be consistent with all applicable authorities,
including Presidential Memoranda, Executive Orders, interpretive U.S.
Office of Management and Budget (OMB) and U.S. Office of Personnel
Management (OPM) guidance, and Office of Management and Budget plans and
policies concerning hiring. These authorities are subject to change. The
Office of Personnel Management (OPM) must authorize employment offers
made to current or former political appointees. If you are currently, or
have been within the last 5 years, a political Schedule A, Schedule C,
Non-career SES or Presidential Appointee employee in the Executive
Branch, you must disclose this information to the Human Resources
Office. Conditions of Employment: * You must be a U.S. Citizen or U.S.
National to apply for this position. * Successfully pass a Background
Investigation including financial disclosure. * You must pass a drug
screening. * You must submit resume and supporting documentation. *
Males born after 12/31/1959 must be registered with the Selective
Service. * Political appointees may require OPM approval before
on-boarding. Qualifications GS-7: You qualify at the GS-7 level if you
possess one (1) year of specialized experience, equivalent to at least
the GS-5 level in the federal government, which has equipped you with
the skills needed to successfully perform the duties of the position.
You must have experience performing the following duties: * Preparing
and/or reviewing written correspondence to ensure a high standard of
accuracy and clarity; * Monitoring projects to ensure deadlines are met;
- Answering factual questions from the organization's clients concerning
its programs; and * Resolving a variety of routine clerical and/or
administrative problems. OR * You may substitute successful completion
of one year of full-time graduate education for the experience required
at the GS-07 level. This education must have been obtained from an
accredited college or university and demonstrate the skills necessary to
do the work of the position. Check with your school to determine how
many credit hours comprise a year of graduate education. If that
information is not available, use 18 semester or 27 quarter hours. OR *
You may also substitute superior academic achievement for the experience
required at the GS-07 level. You must have completed the requirements
for a Bachelor's degree from an accredited college or university with a
grade point average of 3.0 or higher on a 4.0 scale, class standing in
the upper third of a graduating class or major subdivision or membership
in a national scholastic honor society. Please read the following
IMPORTANT information to ensure we have everything we need to consider
your application. It is your responsibility to ensure your responses and
appropriate documentation is submitted prior to the closing date. Your
resume serves as the basis for qualification determinations and must
highlight your most relevant and significant work experience and
education (if applicable), as it relates to this job opportunity. Please
be clear and specific when describing your work history as we cannot
make assumptions regarding your experience. Your application will also
be rated and ranked among others, based on your responses to the online
questions. Please ensure EACH work history includes ALL of the following
information: * Job Title (include series and grade if Federal Job) *
Duties (be specific in describing your duties) * Employer's name and
address * Supervisor name and phone number * Start and end dates
including month, day and year (e.g. June 18 2007 to April 05 2008) *
Start and end dates for each grade/pay level if you've held a federal
position. * Full-time or part-time status (include hours worked per
week) * Salary Determining length of General or Specialized Experience
is dependent on the above information and failure to provide ALL of this
information may result in a finding of ineligible Federal Experience If
you are using current or prior federal experience as a basis for
qualifying for this position, the grade levels and length of employment
(mm/dd/year) at each grade level must be listed in your work history.
This information will be further validated if selected for this
position. National Service Experience (i.e., volunteer experience)
Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional; philanthropic;
religious; spiritual; community, student, social). Volunteer work helps
build criteria competencies, knowledge, and skills and can provide
valuable training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer service. Please provide the dates and amount of
time/hours worked earning this experience. Education COMBINING
QUALIFYING EXPERIENCE AND EDUCATION: If you do not qualify based on
experience or education alone, you may be able to qualify based on a
combination of your experience and education. For more information on
combining education and experience, visit the following website: General
Schedule Qualification Standards . Additional information DHS offers
competitive salaries and an attractive benefits package, including:
health, dental, vision, life, and long-term care insurance; retirement
plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending
Account; Employee Assistance Program; personal leave days; and paid
federal holidays. Other benefits may include: flexible work schedules;
telework; tuition reimbursement; transportation subsidies; uniform
allowance; health and wellness programs; and fitness centers. DHS is
committed to employee development and offers a variety of employee
training and developmental opportunities. For more information, go to
the DHS Careers website and select "Benefits." Disabled veteran leave
will be available to any Federal employee hired on or after November 5,
2016, who is a veteran with a service-connected disability rating of 30
percent or more. Background Investigation To ensure the accomplishment
of our mission, DHS requires every employee to be reliable and
trustworthy. To meet those standards, this position requires completion
and adjudication of a background investigation. This may include a
review of financial issues such as delinquency in the payment of debts,
child support and/or tax obligations, as well as certain criminal
offenses and illegal use or possession of drugs. The background
investigation process is initiated after a selection is made. For more
information visit the OPM Mythbuster Page. If a SECRET or TOP SECRET
clearance is needed, all selected candidates must meet the requirements
for these clearances prior to placement AND maintain that level of
clearance while encumbering the position. Special Hiring Authorities
Veterans , Peace Corps / VISTA volunteers , Schedule A , Eligible Family
Members : You possess a wealth of unique talents, experiences, and
competencies that can be invaluable to the DHS mission. If you are a
member of one of these groups, you may not have to compete with the
public for federal jobs. To determine your eligibility and to understand
the documentation that would be required with your application, click on
the links above and contact the Servicing Human Resources Office listed
at the bottom of this announcement. We encourage you to apply to USCIS
vacancies using these special hiring authorities. USCIS uses E-Verify to
confirm the employment eligibility of all newly hired employees. To
learn more about E-Verify, including your rights and responsibilities,
please visit www.dhs.gov/E-Verify . If you receive a conditional offer
of employment for this position, you will be required to complete an
Optional Form 306, Declaration for Federal Employment , and to sign and
certify the accuracy of all information in your application, prior to
entry on duty. False statements on any part of the application may
result in withdrawal of offer of employment, dismissal after beginning
work, fine, or imprisonment. Additional Information It is our
responsibility to eliminate any risks to national security, public
health, and public safety that could be posed by individuals who use
illegal drugs. This position may be subject to random testing as a
condition of employment. A positive drug test or refusal to be tested
will result in disciplinary action, up to and including removal from
Federal service. Note: If you previously retired from the Federal
service and are receiving an annuity, your salary may be offset by the
amount of your annuity. How You Will Be Evaluated You will be evaluated
for this job based on how well you meet the qualifications above. We
will review your resume and supporting documentation to ensure you meet
the minimum qualification requirements. If you meet the minimum
qualifications, we will place you in one of three categories based on
your responses to the on-line questionnaire regarding experience,
education and training. * Best Qualified: Applicants possessing a
background that demonstrates a superior level of all evaluation
criteria. * Well-Qualified: Applicants possessing a background that
demonstrates a satisfactory level of the evaluation criteria. *
Qualified: Applicants possessing the basic qualifications, with general
knowledge, skills, and abilities. The competencies or knowledge, skills,
and abilities needed to perform this job are: * Customer Service * Self
Management * Technical Competence * Writing NOTE: Your resume and
supporting documentation will be verified. If you rated yourself higher
than what is supported by your application material, you may be excluded
from consideration for this job. Please follow all instructions
carefully. Errors or omissions may affect your rating or consideration
for employment If you fall into best qualified category, you may be
referred to the hiring manager for consideration and may be called for
an interview. To preview the job questionnaire, click here
https://apply.usastaffing.gov/ViewQuestionnaire/10228816 . Agency Career
Transition Assistance Program (CTAP) or the Interagency Career
Transition Assistance Program (ICTAP) Eligible : If you have never
worked for the Federal government, you are not CTAP/ICTAP eligible.
Information about CTAP or ICTAP eligibility can be found by clicking
here to access OPM's Career Transition Resources website. To be
considered well qualified under CTAP/ICTAP, you must be placed in the
Well-Qualified category for this position, as described above. In
addition, you must submit the supporting documents listed under the
required documents section of this announcement. Veterans Veterans with
5-point preference who meet the eligibility and qualification
requirements are placed above non-preference eligibles within the
category in which they qualify. Veterans who have a compensable
service-connected disability of at least 10% are listed in the best
qualified category, except when the position being filled is scientific,
professional at the GS-09 grade level or higher. This position is not
considered scientific/professional. For information on veterans'
preference, please click here . Note: Applicants who are referred to the
hiring office for selection consideration may be required to complete a
writing sample and/or other writing exercise as part of the
interview/selection process. If the hiring office decides to request a
writing sample and/or other writing exercise as part of its selection
process, a designated contractor or Agency representative will contact
you to: (1) inform you of this requirement; and (2) provide further
instructions. Background checks and security clearance Security
clearance Public Trust - Background Investigation * Required Documents
Required Documents * Your resume (No longer than 5 pages in length) that
clearly demonstrates experience that meets the requirements of this
position as outlined in the "Qualifications" section. You are highly
encouraged to save your resume to a PDF document and upload the PDF
document in lieu of submitting your resume created through Resume
Builder or other such programs(I.E. Word, Google Docs, Etc.). This helps
ensure you meet the 5-page resume limit. * Your responses to the job
questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/10228816
(submitted through the on-line application process in USA Jobs.
Responses DO NOT need to be attached as an additional document to your
application) * Are you qualifying based on education? You must submit a
copy of your college transcript to support the educational substitution
and/or basic educational requirement or a list of coursework with hours
completed. (unofficial is acceptable). For verification purposes, the
transcript submitted must include your name and institution. Those with
foreign education, click this link . * Veterans: If you are applying for
5-Point Preference you must submit your DD 214 (Certificate of Release
or Discharge from Active Duty) showing your Character of Service. If you
are applying for 10-point Preference you must fill out the SF-15 (click
here for the form) and provide the required documentation listed on the
back of the form. If applying as a disabled veteran, submit a copy of
the letter from the Veterans Administration, or other formal
documentation, that clearly identifies overall rating of disability, AND
your DD-214. If applying based on eligibility under the Veterans
Opportunity to Work (VOW) Act, you must submit certification from the
armed forces that you will be discharged or released from active duty
within 120 days from the closing date of the announcement. This must
indicate your dates of service, your rank, and confirm that you will be
separated under honorable conditions. Click here for more veterans'
information. You may request a copy of your DD-214 through the
E-Benefits page. Are you claiming special priority selection rights
under the Agency Career Transition Assistance Program (CTAP) or the
Interagency Career Transition Assistance Program (ICTAP)? Submit: * a
copy of your agency notice, * a copy of your most recent performance
rating, and * a copy of your most recent SF-50, Notification of
Personnel Action, noting your current position, grade level, and duty
location. If you are relying on your education to meet qualification
requirements: Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the attendance
and/or degrees from schools accredited by accrediting institutions
recognized by the U.S. Department of Education . Failure to provide all
of the required information as stated in this vacancy announcement may
result in an ineligible rating or may affect the overall rating. *
Benefits Benefits A career with the U.S. Government provides employees
with a comprehensive benefits package. As a federal employee, you and
your family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits . Review our benefits Eligibility for benefits depends on the
type of position you hold and whether your position is full-time,
part-time, or intermittent. Contact the hiring agency for more
information on the specific benefits offered. usajobs.gov - 10 hours ago
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of Homeland Security Department of Homeland Security 2,340 reviews
Should the Department of Homeland Security (www.dhs.gov) raise the
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