Job Description

General Summary

• Under limited supervision plans, organizes, and manages the day-to-day business operations of one or more programs.
• Provides financial information and analysis for monitoring finances, budgeting and planning processes.
• Responsible for procedural decisions based on independent judgment and knowledge of applicable departmental policies and procedures. Keeps management informed by e-mail, phone and meetings.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Monitors, tracks and analyzes revenue and operating expenses for cost centers; performs budget comparisons; and identifies and resolves variances and problems.
• Monitors, tracks and analyzes reimbursement and operating expenses for grant funded programs; performs budget comparisons; and identifies and resolves variances and problems.
• Provides financial reports and information to Program Directors and Division Administrator.
• Works with Program Directors and Division Administrator to plan, develop and submit annual capital and operating budgets.
• Oversees maintenance and upkeep of vehicle fleet if applicable.
• Functions as the Representative Payee Program Business Manager, if applicable.
• Manages petty cash funds if applicable.
• Performs individual performance evaluations and recommends and/or initiates disciplinary actions, as needed. Establishes clear and concise work procedures and expectations; assessing performance levels by monitoring results and providing positive and constructive feedback.
• Interacts with UMMC Departments (Accounts Payable, Finance, HR, Facilities, Payroll, etc), as appropriate and consults with Division Administrator to assess issues related to the above areas. This may include purchase orders, grant dollar allocation reporting, and representative/payee coordination for social security payments.
• Ensures timely and accurate completion of work by monitoring daily work activities, Kronos reports and resolves payroll discrepancies, if applicable.
• Manages building leases (residential houses and main building) and works in collaboration with the UMMS Facilities Department, if applicable.
• Works with Program Managers to manage regulatory and safety standards for environment of care (EOC) and The Joint Commission, if applicable. This applies to all leased facilities. Examples include fire safety, pest management, and maintenance contract management.
• Manages UMMC owned houses and oversees financial, legal and maintenance activities related to the upkeep of the houses, if applicable.

Qualifications

• Education and Experience
• Bachelor’s degree in business, accounting, finance or economics is required.
• Three years work experience performing accounting-related functions, or bookkeeping responsibilities and financial analysis is required. Healthcare related background is preferred.

Knowledge, Skills and Abilities

• Proficient with Microsoft Office software including Excel and Word.
• Proficient with QuickBooks or other similar bookkeeping software.
• Demonstrated excellent customer service skills.
• Excellent organization skills.
• Highly effective verbal and written communication skills.
• Ability to judge the level of confidentiality of information/activities involved in and exhibit integrity in use of dissemination of such information.
• Ability to learn and effectively use financial, purchasing and other related computer software systems.

Patient Safety

Ensures patient safety in the performance of job functions and through participation in hospital, department or unit patient safety initiatives.

• Takes action to correct observed risks to patient safety.
• Reports adverse events and near misses to appropriate management authority.
• Identifies possible risks in processes, procedures, devices and communicates the same to those in charge.

Additional Information