At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson and Johnson Services, Inc. is recruiting for an Executive Administrative Assistant to be in New Brunswick, New Jersey. The Executive Administrative Assistant is responsible for supporting the VP, Global Head of Talent Acquisition and OneHR North America. This position may require up to 10% travel.

An internal pre-identified candidate for consideration has been identified; however, all applications will be considered.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Key Responsibilities:

• Executive meeting management, calendar, travel, expense administration.
• Schedule both on-site and off-site meetings.
• Think analytically, exercise sound judgment and discretion.
• Ability to think ahead and plan short-, medium- and long-term assignments/projects.
• Proven ability to communicate effectively and articulately with all levels of the organization.
• Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.
• Prepares and maintains documents of a highly confidential and sensitive nature.
• Project Management
• Assist in preparation for Executive Management meetings including community wide meetings, team specific meetings, and leadership specific meetings
• Stay informed regarding company policies, procedures, and guidelines relevant to the functioning of the groups as well as providing back up coverage for other administrative staff when necessary
• Partner with teams on Purchase Orders and eMarketplace orders as needed

Qualifications:

Required:

• A minimum of a high school diploma is required
• A minimum of 6 years of experience in Executive level support is required.
• Technologically savvy is required. In addition to all Microsoft products (including Word, Outlook, Excel, PowerPoint), must demonstrate advanced level knowledge of purchasing, database (i.e., Workday), expense, travel (i.e., Concur) and other systems to work expediently and independently.
• Demonstrated ability to maintain highly confidential information is required.
• Ability to think analytically, exercise sound judgment and discretion is required.
• Responsive, energetic and enthusiastic customer focus is required.
• Must be a self-starter, possess strong organizational skills and be detail oriented.
• Must be proactive and possess the ability to plan and drive execution of tasks/projects flawlessly.
• Must be able to collaborate with others.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks
• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment
• Ability to prioritize and execute tasks with minimal direction or supervision
• Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners
• Ability to travel up to 10% of the time domestically may be required

Preferred:

• Associates or Bachelor’s degree
• Previous administrative experience supporting a head of a large function preferred.
• Previous experience supporting a Human Resources function is highly preferred.
• Full understanding of the functions, practices, procedures, and policies of an organization is preferred.
• Strong business acumen is preferred.
• Project Management skills is preferred.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$60,900 to $97,800

Additional Description for Pay Transparency:

This position is overtime eligible. This job posting is anticipated to close on 3/25/2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. | Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. | Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). | Employees are eligible for the following time off benefits: | Vacation – up to 120 hours per calendar year | Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year | Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year | Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

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