Job Description

Essential Responsibilities:

• Execute comprehensive administrative support functions for Facility Services, Engineering, and Materials Management departments
• Maintain meticulous records and documentation for departmental operations and procedures
• Process and distribute critical departmental communications with precision and accuracy
• Coordinate and manage interdepartmental information flow to ensure operational efficiency
• Proficiency with procedures for document control and filing systems
• Facilitate effective communication channels between internal departments and external stakeholders
• Assists with preparing and distributing official correspondence, reports, and departmental materials
• Ensure compliance with organizational policies and procedures in all administrative functions
• Assist in procurement processes processing purchase order requests, service agreements, and submitting invoices for payment

Qualifications

Required Qualifications:

• High school diploma or equivalent
• Five years of administrative experience required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Detail-oriented with strong accuracy in data entry and record-keeping
• Knowledge of standard office equipment and procedures
• Ability to maintain confidentiality and handle sensitive information

Preferred Qualifications:

• Three years of experience working in a healthcare environment
• Basic knowledge of procurement and inventory management and procurement processes

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range: $23.166-$28.314
• Other Compensation (if applicable): n/a
• Review the 2024-2025 UMMS Benefits Guide