At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Lead Assistant, IDAR Business Operations located in Raritan, NJ or Titusville, NJ. This position may require up to 15% travel to other NJ/PA Johnson & Johnson sites.

Per our J &J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Position Summary:

This position will provide executive support to senior leaders within the organization by managing a complex calendar, coordinating office management activities, collaborating with senior management, and assisting with various administrative processes. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential and sensitive matters. This role will also be responsible for providing guidance and mentorship to other members of the IDAR Centralized Admin Network (CAN) and identifying process improvements for administrative processes.

Principal Responsibilities:

Calendar Management:

• Manage a complex calendar and prioritize meetings, ensuring maximum effective time use.
• Coordinate and interact with internal and external partners.
• Anticipate and proactively prevent issues related to scheduling conflicts.

Office Management:

• Ensure flawless office management for global IDAR Leadership Teams.
• Regularly interact with senior leaders to address their office management needs.
• Collaborate with senior management and their assistants to solve complex problems related to project, department, or division-related work.

Meeting & Events:

• Provide end-to-end meeting & events support for global departmental meetings, townhalls, leadership team meetings: both large and small, on and off-site, in person, hybrid and virtual.
• Support local office logistics: coordinate site visits and check-in and escorting guests.

Centralized Admin Network (CAN) Support:

• Provide guidance, support, and mentorship to other members in CAN and the broader admin community.
• Share best practices and harmonize operational excellence support across the organization.
• Identify and implement process improvements for administrative processes.
• Act as a backup for other management assistants within CAN.

Travel and Expense Management:

• Assist in making travel arrangements for senior leaders.
• Prepare and submit expense reports for senior leaders.

SharePoint and Other Tools Coordination:

• Support complex cross-functional SharePoint sites and portals.
• Coordinate the use of other tools and platforms as required.

Code of Business Conduct and Our Credo Values:

• Know and adhere to the Johnson & Johnson Code of Business Conduct.
• Demonstrate behaviors consistent with Our Credo values.

Proactive Support:

• Proactively anticipate the needs of the leader being supported.
• Stay aware of key business priorities and enable prioritization of meetings and workload accordingly

Education and Experience Requirements:

• Education : Bachelor’s degree preferred; however, other relevant experiences and skills may be considered by the hiring manager when considering the candidate’s eligibility.

• Experience : A minimum of 5 years of advanced administrative/secretarial experience is required. Executive level support of a VP or President strongly preferred. A good understanding of the Clinical Operations environment.

Other:

Learning Agility

• Keep up to date on the organization's strategy, objectives, performance, and its stakeholders.
• Ability to acquire new IT skills beyond the traditional Microsoft package such O365 and new communication tools.

Travel:

• Up to 15% of travel is required across J&J sites in NJ/PA (Raritan NJ – Titusville NJ – Springhouse PA)

Managing Complexity

• Ability to work accurately, independently, take initiative and handle many conflicting priorities in an environment that is continuously changing.
• Excellent interpersonal skills
• Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.
• Prior experience handling sensitive and confidential information and documents is required.
• Good organizational and problem-solving skills
• High attention to detail
• Good insight of the business needs, knowledge of the organization and its sensitivities
• Able to act with speed, flexibility and accountability to achieve goals
• Understand how own work impacts the organization and use that understanding to make effective decisions and act where needed. Execute on the different priorities to deliver expected results.
• Take accountability for maintaining supervisor’s schedule, remain flexible and respond with a sense of urgency. Use good judgment when faced with changing priorities
• Remain highly professional under stressful conditions
• Good written and oral communication skills in English
• Excellent computer skills including with O365, J&J specific software packages that support business processes (e.g. Concur, Ariba, Worksense, Fieldglass, 1-Supply, …)

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$60,900 to $97,800

Additional Description for Pay Transparency:

This position is overtime eligible. This job posting is anticipated to close on 3/31/2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. • Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. • Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). • Employees are eligible for the following time off benefits: o Vacation – up to 120 hours per calendar year o Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year o Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

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