Legal Contracts Coordinator

About Chartis

Chartis comprises 1,000 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human.

Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors — we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle.

Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better.

Chartis has offices in Boston, Chicago, New York, San Francisco, Washington D.C., and Nashville. Remote work is allowed. #LI-Remote

Role Overview

The Legal Contracts Coordinator will be responsible for the day-to-day processes associated with maintaining the firm’s primary contracts repositories, a long with associated contract management workflows. The individual will also support the management and upkeep of other knowledge management resources and tools, including but not limited to SharePoint and related Microsoft 365 solutions.

Responsibilities

• Manage day-to-day administration of contracts, proposals, and related document management libraries. Ensure all documentation is compliant with the firm’s policies and regulations.
• Ensure the consistent application of enterprise taxonomy (i.e., docum ent tagging and uploading to the vario us knowledge bases)
• Identify process improvement opportunities to enhance contract management workflows ( e.g., support identification and deployment of a contract management system to regulate workflow processes) and work with Knowledge Management and Legal teams to implement new technolog y tools and process changes.
• Answer ad hoc staff questions and provide support to staff on knowledge processes, tools, and best practices.

Qualifications and Desired Skills

• 1-2 years of experience worki ng in contract management/knowledge management or related roles.
• Bachelor’s degree is required . Master’s in Library and Information Sciences, Information Architecture (or related field) preferred.
• Ability to distinguish contract types (e.g., client, vendor, contractor) and classify accordingly.
• Keen attention to detail and problem-solving abilities
• Proficiency in Microsoft 365 solutions, particularly SharePoint and MS Teams. Familiarity with Smartsheet or other project or document management tools is a plus.
• Healthcare industry experience and/or an educational background in healthcare is a plus
• Excellent oral and written communication skills

Salary range: $ 50,000 - $60,000, plus may be eligible for an annual discretionary bonus. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skills, experience, training, licensure and certifications, practice area, and other business and organizational needs. In addition, Chartis offers several benefits including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

At Chartis, we pride ourselves on having a diverse workforce. We value and celebrate the uniqueness of individuals and the different perspectives the provide. We offer equal opportunity employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. #chartisearlycareers

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Chartis is a comprehensive advisory and analytics services firm dedicated to the healthcare industry. With an unparalleled depth of expertise in strategic planning, performance excellence, informatics and technology, and health analytics, we help leading academic medical centers, integrated delivery networks, children's hospitals and healthcare service organizations achieve transformative results.