Job Description
** General Summary**
Under general supervision, reviews, modifies, and implements procedures, methods and systems of general accounting in compliance with federal, state and local laws and regulations, and generally accepted accounting procedures.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Manages and directs the operations of the General Accounting department including employee work scheduling, staffing and other personnel activities; applies hospital policies and procedures as well as federal, state, and local statues or regulations governing general accounting practices to insure accurate and effective service.
- Ensures that hospital policies and procedures are interpreted and applied correctly. and in compliance with accounting policies and procedures.
- Supervises the preparation of financial statements in accordance with UMMS procedures and generally accepted accounting principles (GAAP).
- Safeguards the integrity of the General Ledger chart of accounts. Ensures the timely preparation and review of journal entries and reconcilations for areas of responsibility, including subsystems. Reviews the reconciliation of and interfaces between Accounts Receivable, Accounts Payable, Fixed Assets, and Payroll subsidiary ledgers with the general ledger.
- Ensures the accurate, timely preparation and dissemination of internal and regulatory deliverables including financial statements, financial reports, and various federal and state tax filings. Supports the timely completion of the annual external audit and ensures that all requested information is made available and completed on a timely basis. Provides requested records and supporting documents to all internal and external auditors. Maintains orderly records, files, and supporting documentation for regulatory or other reporting purposes..
- Manages the work of, and provides leadership and guidance to, accounting support personnel, in accordance with departmental and UMMS policies and procedures.
- Performs individual performance evaluations and recommends and/or initiates disciplinary actions, as needed. Establishes clear and concise work procedures and expectations, assessing performance levels by monitoring results and providing positive and constructive feedback.
- Ensures the timely and accurate completion of work by monitoring daily work activities of accounting staff.
- Trains staff on new accounting practices, provides guidance on reporting issues, and otherwise encourages staff professional development.
- Works with members of the management team to identify cost saving strategies related to administrative or operating expenses. Assists in coordinating the reduction of operating expenses while increasing productivity and maintaining positive staff morale.
- Communicates regularly with various finance personnel to ensure optimal efficiency and effectiveness of financial reporting.
- Communicates relevant regulatory (Federal, States, Health Services Cost Review Commission (HSCRC), and Joint Commision (TJC)) changes and/or protocol and procedural revisions to staff. Implements appropriate department operational changes to ensure compliance.
- Assists various Medical System departments in completing monthly accounting reports and other accounting-related documents/information by explaining and clarifyingaccounting department policies and procedures. This may include informal and formal training sessions as well as memos and other forms of communication.
- Develops and implements procedures for the completion of tasks required by internal leadership and outside regulatory agencies.