Summary

Provide reception as well as administrative support to the Corporate Office and identified executive staff members.

Essential Duties and Responsibilities

· Serve as the first point of contact for the entire company and greet clients as they enter the corporate office

· Answer a multi-line phone with a friendly and professional tone and direct callers to the appropriate personnel

· Assist management with light clerical duties and support functions

· Process and sort all internal as well as external mail, sign for packages and handle any other request needed in the front office

· Maintain conference room reservation schedule

· Assist various departments with special projects as needed

· Communicate and Schedule Food Truck Fridays for the Corporate Office

· Maintain and stock the vending machine

· Provide highly confidential administrative support to executive staff members, to include, but not limited to: scheduling meetings; preparation for meetings; document preparation; mailings; and other similar functions.

· Respond promptly to guest or client needs, provide excellent customer service, and assist patients with inquiries regarding basic information

· Maintain corporate lobby appearance

· Other duties and responsibilities as assigned

Other Duties and Responsibilities

· Other duties and responsibilities as assigned.

Qualifications

Previous clerical experience preferred. Accuracy and detail orientation. Well-groomed appearance. Clear and articulate phone voice. Tactful interpersonal relationships. Ability to work independently, have a professional demeanor and excellent interpersonal skills. Excellent oral and written communication skills. Working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint). Ability to multi-task and prioritize. Strong sense of urgency

Educational Requirements

· High School diploma or equivalent required.

· 1 to 3 years related experience and/or training; or equivalent combination of education and experience.

Physical Demands/Work Environment (optional)

Office environment. Sitting and keyboarding for extended periods of time. High attention to detail and ability to focus. Moderate noise level.