HR Database Assistant-Temporary Location: ETMC Department: Human Resources Job Code: 508 Pay range: 13.25 Employment duration: Full time
Reports To Manager of Human Resources and Talent Development Location 1342 Florida Ave/We Works Department Human Resources Union Yes: No: X Exempt : Non-Exempt: X Salary Range $13.25 hourly Full Time: X Part Time: EEO Code (2)Professional Updated 7.18.2018 Approved By Carole Schor, Director of Human Resources About Whitman-Walker Health At Whitman-Walker, we strive to treat each patient with the dignity, affirmation, and respect they deserve. Our mission is to be the highest quality, culturally competent federally qualified health center serving the greater Washington community, including individuals who face barriers to accessing care, and with expertise in LGBTQ and HIV care. We offer comprehensive health and wellness services including, primary and specialty infectious disease care; behavioral, community, and sexual health; dental, legal, and complimentary wellness services; substance abuse treatment, youth prevention services, and more. Job Summary The HR Database Assistant will be responsible for creating a database of employment changes for all active and terminated employees of the health center. They will be responsible to archive all HR electronic records and organize the internal electronic resource site. This is a temporary role to last no longer than 4 months. Primary Essential Duties Organize internal HR employment files Create the database of employment changes Organize HR Electronic Archive Organize HR Electronic Department Resource Site Performs and behaves in accordance with Whitman-Walkers mission, cultural norms and core values of dignity, respect, affirmation, and humility. Maintains a respectful, non-judgmental, and compassionate manner with patients/clients/staff. Demonstrates excellent customer service by identifying and exceeding customer requirements. Adheres to Whitman-Walker policies and procedures, with special attention given to HIPAA requirements. Maintains data integrity through the conscientious use of relevant tools and employing a system of checks and balances. Demonstrates organizational skills necessary to multi-task, meet deadlines and re-prioritize as needed. Participates in organizational quality and performance improvement activities Budget Responsibilities No direct budget responsibilities. Management Responsibilities No personnel management responsibilities. Knowledge, Skills, and Talents Required Knowledge of Microsoft Office and Excel Ability to conduct sensitive, empathetic interactions that respect the dignity and diversity of patients/clients/staff - including factors such as HIV status, race, ethnicity, ability, age, sexual orientation, and gender identity. Ability to effectively educate, treat and counsel clients from diverse educational, social, and economic backgrounds. Ability to work in a multidisciplinary team structure by demonstrating the ability to collaborate and contribute to the teams work. Ability to work independently with minimal supervision. Ability to manage time and effort in order to meet strategic objectives. Knowledge of principles and processes for providing excellent customer service, both internal and external. Knowledge of all applicable WWH policies and procedures. Excellent oral and written communication skills. Fluency in medical terminology (if applicable). Knowledge of healthcare information systems with the ability to adapt to new electronic medical record and population health platforms. Analytical skills necessary for the preparation of accurate, concise and comprehensive reports. Ability to maintain records and information in an accurate, timely and confidential manner. Ability to adapt to changes in the service delivery model, re-prioritizing as necessary. Flexibility to work various shifts, including afternoon, evening and weekend shifts as necessary. Commitment to health equity. Education and Experience Required High School Diploma Required 2 Years of Office Administration preferred 2 Years of Experience in Microsoft Excel preferred 2 years of experience working with members of the Lesbian, Gay, Bisexual, Transgender, Gender Expansive, Queer, Asexual, Intersexed communities preferred. Experience working with a broadly diverse population and ability to work harmoniously with diverse groups of individuals required. Working Conditions: Working conditions for this position are normal for an office environment. Individual may be required to work evenings and/or weekends and organization events. Physical Demands: Lifting: No more than 20 lbs. and infrequently. Movement: Standing and sitting for long periods. Visual: Long periods on the computer. Concentration: Extended periods of engagement with computer systems where concentration is key to accuracy in data entry. Intermittent periods of engagement with a telephone system to respond to inquiries where concentration is key to task performance. Communication: Direct and indirect communication. Written and verbal competency.