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Who Are We?

At Serendipity Labs we have created a business that can serve as an extension of the corporate workplace. Trusted by some of the largest and smallest companies around, we provide flexible workplace solutions and have created a national network of safe, comfortable, well designed, and professional work environments for businesses of all types and sizes to call their own. We do all of this by blending really great places to work with 5-star service delivered by a well-trained, experienced and people focused team. It is workplace as a service.

As we expand our network of locations and grow membership, we are looking for the best talent to join our team. This is a fast-moving industry that requires passionate, engaging, high energy individuals that stand out in a crowd and that our members and prospects will enjoy interacting with every day. This is the perfect role for anyone who has a passion for finding new business and solving people's/business challenges with high value solutions.

Position Overview:

The Accounts Payable Co-Ordinator is responsible for processing, verifying, and reconciling invoices and payments for the organization. This role ensures that all payments are accurately processed in accordance with company policies and accounting procedures. The ideal candidate will be detail-oriented, able to work in a fast-paced environment, and possess strong organizational skills.

Key Responsibilities:

1. Invoice Processing:

• Review, verify, and accurately process incoming vendor invoices.
• Ensure proper coding of expenses according to the company's chart of accounts.
• Match invoices to purchase orders and receipts to verify that goods/services have been delivered as billed.
• Resolve discrepancies and issues related to billing or invoicing with vendors or internal departments.

2. Payment Processing:

• Process payments to vendors in a timely manner via checks, wires, ACH, or other payment methods.
• Prepare and maintain accounts payable reports for management review.
• Ensure that all payments are accurately recorded in the company's financial system.

3. Reconciliations:

• Reconcile vendor statements and follow up on discrepancies or missed payments.
• Assist in month-end and year-end closing processes by ensuring all payables are accurately accounted for.
• Prepare reports on accounts payable activity as requested by management or auditors.

4. Vendor Relations:

• Respond to vendor inquiries and resolve issues related to payment, invoicing, or credit terms.
• Maintain good relationships with vendors by providing clear and timely communication.
• Negotiate payment terms with vendors when necessary.

5. Compliance and Documentation:

• Ensure compliance with company policies, accounting principles, and legal regulations regarding payments.
• Maintain accurate records of all transactions and filings in a secure and organized manner.
• Assist in auditing procedures as required by internal and external auditors.

6. Other Duties:

• Assist with other finance-related tasks and ad hoc projects as needed.
• Support other team members in the finance department and assist with cross-functional initiatives.

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Qualifications:

Education

• Associate and Bachelor's degree in Accounting or finance preferred .

****Experience:

• Minimum of 1-2 years of experience in accounts payable, bookkeeping, or a similar accounting role.
• Knowledge of accounting software and Microsoft Office Suite (especially Excel).

Skills:

• Strong attention to detail and accuracy in data entry and processing.
• Excellent communication skills (both written and verbal).
• Ability to manage time effectively and prioritize tasks in a fast-paced environment.
• Strong organizational skills and ability to manage multiple tasks simultaneously.

Working Conditions:

• Full-time position with standard office hours.
• May require occasional overtime to meet deadlines.

Perks & Benefits:

• Competitive salary based on experience.
• Benefits package include health insurance, paid time off, and retirement plan options.

Perks & Benefits:

• Competitive salary based on experience.

• 80 % Paid Medical, Dental, Vision (Yearly Open Enrollment)

• 50% Paid Short-Term and Long-Term Disability

• Flexible Spending Account (FSA) and Health Savings Account (HSA) which allows you to set aside
  pre-tax dollars to pay for qualified expenses

• Paid Parental Leave Policy

• 401K –through TriNet & Empower Retirement Services

• Employee Assistance Program (EAP)

• Commuter Benefits

• Staff Discounts via TriNet Marketplace on hotel rates, car rentals and more

• Generous Paid Time Off, Sick Time and company paid holidays

• Educational Assistance Program - Serendipity Labs encourages career advancement and
  provides resources for our employees looking to further their education in the form of tuition
  reimbursement.

• Employee Referral Program

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Employment is contingent upon successful completion of a background check, including verification of education, previous employment, and any other checks as required for the position.