Job Description

As an Administrative Assistant, in the Facilities Maintenance Department, you will provide essential support to ensure the efficient operation of the department. Your responsibilities include managing schedules, organizing meetings, handling correspondence, and maintaining files. You will assist with various administrative tasks such as data entry, preparing reports, and coordinating office activities.

• Provides comprehensive support to managers and team members by handling a diverse range of organizational and communication tasks.
• Organize and schedule meetings and appointments.
• Maintain contact lists, submit and reconcile expense reports, and manage office supply orders.
• Prepare and track invoices.
• Knowledgeable in a wide range of concepts, practices, and procedures within the field.
• Exhibit strong communication skills via phone and email, ensuring all duties are completed accurately, with high quality, and in a timely manner.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Provide general support to visitors.
• Conducts research and develops presentations.
• Manage supplies inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
• Organize travel arrangements for senior managers.
• Handle sensitive information in a confidential manner.
• Record accurate minutes during meetings.
• Perform additional duties as assigned by leadership.

Qualifications

• Previous experience in an administrative role.
• Excellent organizational abilities to manage multiple tasks, prioritize effectively, and meet deadlines.
• Ability to identify issues and develop effective solutions.

Requirements

• Must be able to work holidays when required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong written and verbal communications skills with the ability to interact with all levels of team members and guests in an attentive and service-oriented manner.
• Westgate Resorts is a Smoke and Tobacco-Free workplace. Except where prohibited by law, applicants who smoke or use tobacco products will not be considered for positions at Westgate.
• Required to pass a background check, drug test, and prove eligibility to work in the United States.

Additional Information

Why Westgate?

• Discounted Ski pass benefit (while supplies last).
• FREE Ski & Snowboard and Mountain Bike equipment Rentals.
• FREE garage parking.
• Exclusive discounts for Team Member (i.e., hotels, resorts, restaurants, entertainment, etc.).
• $2.00 in meals in Team Member Breakroom.
• Comprehensive health benefits – medical, dental and vision.
• Paid Time Off (PTO) – vacation, sick, and personal.
• Paid Holidays.
• 401K with generous company match.
• Get access to your pay as you need it with our Daily Pay benefit.
• Wellness Programs.
• Tuition Assistance.
• Employee Assistance Program (EAP).
• Advancement & development opportunities.
• Community Involvement Programs.

Westgate Resorts is an Equal Employment Opportunity employer. __ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.