Position: Executive Assistant

Location: Woodridge, IL

Worksite Arrangement: Hybrid, 3 days a week in-office (Tues-Thurs)

Schedule: Full time M-F between the hours of 8am-5pm CT

Compensation: $24/hr - $28/hr DOE

Start date: ASAP

Overview:

Avenica is currently evaluating talent for an Executive Assistant. This person will be resourceful, curious, a direct communicator, and have strong attention to detail skills. This role has a range of responsibilities from personal assistant duties for the CEO (i.e. organizing travel) to professional support (calendar management, event planning, office operations). Great opportunities for growth in a fast-paced, innovative environment!

Responsibilities:

• Manage calendar(s) for the CEO, ensuring seamless scheduling of meetings, appointments, and travel.
• Handle personal assistant duties, such as managing bills, coordinating household services, and organizing personal travel.
• Prepare meeting materials, agendas, and follow-up tasks to support decision-making.
• Maintain confidentiality and discretion in handling sensitive personal and professional matters.
• Organize and execute company events, including planning logistics, managing budgets, and coordinating with vendors.
  
• Coordinate travel arrangements for the executive team, including accommodations and transportation logistics. Will travel with the team for certain events/duties!
• Facilitate meeting preparation for senior leadership, including agenda creation, site selection and coordination.

Requirements:

• 2+ years of related professional experience, such as (but not limited to): project management, administrative assistant, scheduling, event coordination, etc. 
• Must be legally authorized to work in the US, Avenica is not able to provide sponsorship at this time
• Occasional domestic travel is required, up to 3 trips per quarter. Travel is expensed weekly
• High School Diploma or equivalent required. Associate or Bachelor's degree preferred.
• Direct, clear communication style and assertive
• High level of discretion, professionalism, and ability to handle confidential information.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Interest in and curiosity around technological innovations, including AI
• Asana software will be used. Training will be provided, but prior use is a plus! 

Benefits include:

• PTO
• Health, dental and vision insurance
• 401k
• Short/long-term disability

Upon completing the application, you will be prompted to complete our HAALO assessment. HAALO is simply a way for us to understand your preferences, behaviors, and work styles. The assessment is a required step to complete this application.
By submitting an application to Avenica, you are agreeing to be contacted via SMS text messages and email.

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