Payroll Administrator - Accountant - Grade 10 - $60,923.20 ~ $85,300.80 ~ $109,657.60
This position will be posted from February 18, 2025 to March 3, 2025 by 4:00 pm.
Must be able to pass a drug and alcohol test and a background check. DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
**Basic Purpose of Position : **
Under the direction of the Manager, Payroll, executes and issues accurate salary statements, checks and direct deposits to DRPA and PATCO employees. Ensure and verify all payroll activities are following DRPA/PATCO policies and procedures, governmental laws, federal, state, and local tax regulations. Perform various accounting tasks, including analysis of payroll postings to the general ledger. Answer employee and management questions related to payroll and resolve issues in line with DRPA/PATCO policies and government regulations. Requires frequent communication with taxing authorities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner. Must have advance expertise in SAP ECC HRS.
Major Responsibilities and Duties
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Executes and verifies the weekly and monthly in-house payroll process to ensure all DRPA and PATCO employees receive timely and accurate weekly payment for work performed and all appropriate deductions such as taxes, advances and benefit contributions are made in accordance with taxing authorities and DRPA/ PATCO policies.
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Reconciles all payroll financial records and accounts relating to accounts payable, employee receivables and payroll liability accounts to ensure compliance with GAAP and federal/state and local regulations and DRPA guidelines. Investigates proper treatment of unusual or infrequent payroll related financial transactions for accurate reporting and disclosure requirements. Prepares necessary journal entries. Supplies correcting journal entries and vendor payment adjustments on AP invoices. Performs additional and other related accounting duties as required and assigned, by Manager of Payroll, Manager of Accounting, Director of Finance, and/or Chief Financial Officer. Responsible for maintaining various SAP master data elements.
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Performs and verifies special pay calculations for check processing such as union dues, legal settlements, acting assignments, retroactive pay, salary adjustments, and union contractual payments in coordination with Human Resources, the Legal Department and IS.
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Verifies and analyzes the HR time reporting handoff by reviewing SAP reports, executing SAP finance posting simulation process to identify any errors and then communicates issues to HR and the Time Administrators for corrective action.
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Calculates and pays the weekly, monthly, quarterly, and annual payments of federal, state, and local taxes in accordance with applicable laws and regulations. Reviews and verifies that W-4 information for employees is accurate in the payroll system to establish the correct deductions and to ensure reporting and W-2 forms are reconciled at year-end.
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Works with Benefits Administration to oversee the accuracy of employee and employer contributions to benefit plans by entering the appropriate wage types within the SAP HRS system. Manages employee deductions/payments for four employee unions for dues and initiation fees, wage attachments and other deductions.
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Communicates with employees regarding leave balances to ensure accuracy and collaborates with Human Resources for recording of appropriate leave and vacation liabilities and payouts. Responds to employee questions about payroll issues and resolves payroll problems according to policies and guidelines.
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Using Excel advanced functions (Pivot point and Vtable lookup), calculates year-end accrual for sick leave and vacation, which includes pension, Medicare, Social Security and updates hourly rates and pension rates for PA pension and Teamsters for PATCO & DRPA.
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Audits financial information which includes updating postings to payroll files through executing the SAP Finance payroll simulation and third-party posting processes. Utilizes specialized software (EPI-Use) for verification of data before submitting for Manager or Director’s approval.
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Participates in independent payroll audits from pension provider’s external auditors relating to representative and non-representative employees. Provides payroll calculations, year-end sick and vacation schedules, runs and manipulates various SAP reports and creates ad hoc excel reports as required as part of the annual financial audit.
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Reconcile & prepare weekly/monthly and/or quarterly reports for pension plans, which includes managing the required supplementary information of Authority’s contributions to the Teamsters, PA SERS, and NJ PERS pension plans. Frequently, this involves analyzing and reporting retro payroll adjustments. (The process for Teamsters and NJ PERS is manual). Uploads Teamster pension reports monthly into portal.
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Manually performs calculations and creates various payroll and accounting related reports not configured in current SAP system, such as weekly disability and workers compensation reports. Prepares reports on payroll-related information for senior management upon request.
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Collaborates with the payroll team and works with IS and AMS consultants related to SAP system changes, upgrades, and resolution of technical problems. Performs system testing which includes analyzing results and postings to the general ledger.
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Prepares federal, state, and local tax reports along with several employee pension reports for DRPA and PATCO. Accesses various taxing authorities’ portals to upload payments of weekly and monthly taxes and the filing of required **** tax reports **. **Prepare and reconcile quarterly and year-end reports, for federal, state, and local authorities, and make any required adjustments using the necessary SAP info-type codes.
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Performs other duties as assigned
** Core Value Competencies**
Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.
Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers, and our region.
Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.
Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.
Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness, and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods, and solutions to support the mission and objectives of the Authority.
Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development: We take steps to ensure continued learning and professional growth.
Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.
Required:
Desired:
Environmental Working Conditions and Physical Effort
How Often: (check the appropriate box)
Occasionally = Less than 1/3 of the time
Frequently = From 1/3 to 2/3 of the time
Constantly = More than 2/3 of the time
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How much exposure to the following environmental conditions does this job require?
None
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Occas
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Freq
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Const
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x
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Normal office situation
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Wet or humid conditions (non-weather)
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Work near moving mechanical parts
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Work in high, precarious places
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Fumes or airborne particles
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Toxic or caustic chemicals
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Outdoor weather conditions
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Extreme cold (non-weather)
x
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Extreme heat (non-weather)
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Risk of electrical shock
x
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Risk of radiation
Select the level of noise that is typical in the work environment for this job.
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x
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Very Quiet Conditions
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x
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Quiet Conditions
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x
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Moderate Noise
x
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Loud Noise
x
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Very Loud Noise
How much on-the-job time is spent performing the following physical activities?
None
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Freq
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Stand
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Walk
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Sit
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Stoop, kneel, crouch or crawl
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Climb or balance
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x
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Reaching by extending hand(s) and/or arm(s) in any direction
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x
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Uses hands to finger, handle, or feel
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x
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Talk or good hearing
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Taste or smell substances worked with on the job
Does this job require that weight be lifted or force be exerted? If so, how much and how often?
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x
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Lifts weight or exerts force up to 10 pounds
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Lifts weight or exerts force of 11 to 25 pounds
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Lifts weight or exerts force of 26 to 50 pounds
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Lifts weight or exerts force of 51 to 100 pounds
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Lifts weight or exerts force more than 100 pounds
Select the specific vision requirements of this job.
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x
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Close vision
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x
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Distance vision
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x
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Peripheral vision
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x
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Depth perception
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x
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Ability to adjust focus
Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.
Please check your spam or clutter for any emails regarding this selection process.
EEO/AA/DVM
Required Skills
Required Experience
High School Diploma or equivalent preferred. Basic PLC/CNC knowledge is a plus. The ability to read to read tape measures and efficiently operate all other required measuring devices is also required. Candidates best suited for this role will have a proven ability to work effectively independently and in a team environment. Basic ability to read, write, speak, and understand English is required for safety purposes.