Job Description

Position Summary

The Payroll and HRIS Administrator will work within a multidisciplinary team processing payroll for assigned employees, ensuring pay is processed on time, accurately, and in compliance with government regulations. The position will also have responsibility for assisting with the maintenance and potential future implementations of various HR platforms and systems. The Payroll and HRIS Administrator is the point of contact for employees regarding payroll-related inquiries, such as paycheck calculations, tax withholdings and deductions. This position reports to the Director of Payroll.

The budgeted salary range for this position is $58,650 to $70,000. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Job Posting Deadline

Applications for this position will be accepted until March 31, 2025.

Essential Job Functions/Key Responsibilities

• Process and review bi-weekly, multi-state regular payroll cycles and off-cycle payrolls/payments for the company ensuring timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Prepare and maintains accurate records and reports of payroll transactions
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Prepare, enter, and process employee payroll-related information including new hires, terminations, and changes to pay rates while ensuring accuracy including but not limited to:
  • Perform pre-payroll audits and error-checking procedures for bi-weekly payroll processing (must be proficient in Microsoft Excel for this)
  • Verifying all hours submitted; correcting any discrepancies
  • Assist in finalizing payroll file and upload for bank submission
• Respond promptly and courteously to all inquiries (internal and external) regarding payroll items, providing regular updates on outstanding items to applicable individuals
• Audit payroll systems monthly and quarterly ensuring employee records, taxes, and other related items are maintained accurately
• Maintain and update various HR systems and processes
• Responsible for the setup of new business structure paths in the HR systems to ensure seamless integration
• Assist in implementing HR system updates and/or new HRIS software implementation(s)
• Provides training and support to HR staff and end-users on how to effectively access, navigate and use the various HR systems including developing user guides, documentation and training materials to facilitate system adoption
• Other duties as assigned

Qualifications

Education & Experience Requirements

• Bachelor's degree in accounting, business administration, human resources or related field
• 2 years of experience processing payroll for a company that exceeds 1,000 employees required

Knowledge, Skills & Abilities

• Proficient knowledge of payroll fundamentals, including preparation, balancing, internal controls, and payroll taxes
• Working experience of payroll tax at the federal, state and local levels
• Proficient knowledge in Microsoft Excel, Microsoft Office Suite products or similar
• Proficient with payroll and HRIS software(s) UKG/Kronos preferred
• Strong analytical and problem-solving skills
• Excellent attention to detail, motivated to help others, thrives in a fast-paced environment and has a natural ability for problem-solving
• Ability to apply knowledge of various software's (i.e. HRIS/HCM systems, Excel, etc.) to find the most efficient and effective way to process or audit items
• Ability to communicate effectively with all levels of the organization
• Ability to analyze and solve problems through critical thinking
• Ability to work in a team and communicate the delegation of work to others on the team when needed
• Ability to handle multiple tasks at the same time
• Ability to plan and organize work and priorities effectively
• Ability to work under stressful and often urgent deadlines

Additional Information

Work Environment and Physical Demands

• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)

Job Benefits
This position is categorized as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

Aspen One participates in E-Verify.

E-Verify & Right to Work Poster