Property Assistant

Carr Workplaces

Property Assistant

Alexandria, VA
Full Time
Paid
  • Responsibilities

    Job Description

    Job Purpose:

    • The Property Assistant plays a key role in supporting the management of commercial real estate properties. This position is responsible for assisting with daily operations, tenant relations, lease administration, tenant events, and property maintenance. A customer service-oriented approach is essential, ensuring a positive experience for tenants and a well-maintained property.

    Key Responsibilities:

    • Tenant Relations & Customer Service:
      • Provide exceptional tenant service, responding to inquiries and requests in a timely and professional manner.
      • Generate and assign work orders to vendors or maintenance staff, following up to ensure prompt resolution.
      • Plan and execute tenant events with the goal of fostering community within the property and tenants.
      • Maintain 24-hour emergency coverage to address urgent property issues.
    • Property Operations & Maintenance:
      • Ensure all areas of the property, including suites, conference rooms, front desk, and common areas, are well-maintained and presented professionally.
      • Monitor operational systems, escalating issues to management or vendors as necessary.
      • Coordinate property maintenance, repairs, and inspections with third-party vendors.
      • Develop strong relationships with building asset management and engineering teams to ensure compliance with building regulations.
    • Financial & Lease Administration:
      • Process monthly invoices accurately and ensure all billable charges are captured.
      • Oversee collections to minimize outstanding payments and bad debt, working closely with the Property Management team on accounts receivable issues.
      • Approve vendor invoices, ensuring timely payment and correct coding, and rebill tenants when applicable.
      • Assist with financial reporting and liaise with the accounting department to meet monthly reporting deadlines.
      • Obtain vendor quotes for required building work in compliance with company standards.
    • Marketing & Leasing Support:
      • Maintain a strong understanding of the company's property portfolio, available spaces, and related marketing initiatives.
      • Assist with suite customization requirements and tenant improvements as needed.
      • Support leasing efforts by coordinating with brokers and providing property information to prospective tenants.
    • Administrative & Compliance Responsibilities:
      • Ensure adherence to company policies and procedures while adapting to new initiatives.
      • Review and approve purchase orders and invoices within the accounts payable system.
      • Maintain accurate and organized property records, including leases, contracts, and compliance documentation.
      • Additional responsibilities as required.
  • Qualifications

    Qualifications

    • Qualifications & Skills:
      • Education: Bachelor's degree in real estate, business administration, or a related field (preferred).
      • Experience: 2- 3+ years of experience in property management, hospitality, or a related field.
      • Technical Skills: Proficiency in property management software and Microsoft Office Suite.
    • Core Competencies:
      • High standard of customer service excellence.
      • Strong written and verbal communication skills.
      • Excellent organizational skills and attention to detail.
      • Ability to multitask and work efficiently under pressure.
      • Flexibility to work outside core hours as needed.
    • Working Environment:
      • Position Type: Full-time, non-exempt.
      • Core Hours: Monday – Friday, 8:15 AM – 5:15 PM (in-office role).
      • Location: King Street Station, 1800 Diagonal Road, Suite 600, Alexandria, VA 22314.
      • Physical Requirements: Ability to lift and move up to 50 pounds as needed.
      • Additional Hours: May be required for tenant move-ins/move-outs, events, and emergencies.

    Additional Information

    • Compensation & Benefits:
      • Salary Range: $24.04 - $26.44 per hour + benefits + annual bonus (based on performance and company profitability).
      • Benefits Package: Includes 401(k) with company match, healthcare benefits, and professional development opportunities.

    At Carr Workplaces, we value our team members and their professional success. Join us and be part of a company that prioritizes hospitality, innovation, and collaboration.

    For more details on benefits, visit: carrworkplaces.com/benefits.

  • Industry
    Hospitality