Job ID: 1816374 Job Function: Hotel/Resort Operations Location: Saint Thomas, Virgin Islands United States Brand / Resort: Wyndham Destinations Schedule: Full-time Administrative Assistant - Wyndham Margaritaville St. Thomas 01 Nov 2018 Job Summary: * Coordinate and administer conference calls, meetings and scheduled appointments for Executive Team. * Responsible for processing resort payroll on a weekly basis. * Administer all Time Off requests, calendars and contact lists for Management Department. * Assist Executive Team with travel schedules and arrangements as needed. * Complete monthly travel expense reports and submit to Corporate for payment. * Track and ensure board meetings scheduling/communication with all board members and association HOA. * Responsible for Petty Cash bank for accounting as needed. Able to handle numerous cash transactions with accuracy. * Able to assist in development and calculations for annual budgets. * Track all guest complaints/response letters from Executive Office. * Order uniforms for all departments. * Order and stock service recovery items for Guest Services such as wine baskets, spa baskets, Ethel M chocolates, etc. * Order and proof printed materials for Guest Services and other departments as needed. * Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards). * Identify and interact with internal vendors such as information Technology etc. for system problems or other issues. * Establish and maintain good working relationships with outside vendors. Wyndham Destinations believes in putting the world on vacation. Our global presence in 110 countries at more than 220 vacation ownership resorts and 4,300+ affiliated exchange properties distinguishes Wyndham Destinations as the worlds largest vacation ownership and exchange company, with North Americas largest professionally managed rental business. Every year 3.5 million families entrust us with their vacation dreams. As the worlds largest vacation company, Wyndham Destinations provides access to unlimited possibilities to inspire your next vacation or your next career. Each year our team of 25,000 associates delivers great vacations to millions of families as they make memories of a lifetime. Learn how you can join us on your career journey by visiting careers.wyndhamdestinations.com. Our world is your destination. The Company makes every effort to ensure equal employment opportunities for all individuals and abides by EEO and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. If you require a reasonable accommodation to complete an application please email your request to Mycareer@Wyn.com and provide the job title and location to which you are applying. Qualifications * High school diploma or equivalent. * 3-5 years Administrative Assistant experience in a resort setting preferred. * Basic typing and computer skills: Microsoft Word, Excel, PowerPoint, and Outlook. * Must maintain a professional appearance and a cordial attitude towards all guests and staff members. * Able to handle the stress of high customer demand in a hospitality environment. * Must be people oriented and able to work independently or with others as needed. * Musty be able to easily and frequently change from one activity to another. Wyndham Destinations is a drug-free workplace and may require a background check and drug test prior to employment. Administrative Assistant - Wyndham Margaritaville St. Thomas Saint Thomas, Virgin Islands United States