Job Description

PAYROLL SPECIALIST

JOB TITLE: PAYROLL SPECIALIST

Founded in 1985, we have perfected our approach to high quality security.  As a true SUPER REGIONAL guarding company, we are large enough to provide our clients and Officers with the resources, technology and supervision to deliver a superior security program while being nimble enough to react quickly and deliver and exceptional customer an employee experience.  “WE CARE” about our Officers and make sure to take care of the people that take care of our clients. 

The Payroll Specialist position will handle these key functions for an established group of clients. They will be responsible for the full cycle financial duties of their assigned book of business to ensure a superior internal and external client experience.

**FULL AND PART TIME POSITION AVAILABLE

ESSENTIAL JOB RESPONSIBILITIES

• Complete Payroll for their assigned clients

• Enter payroll data into digital systems to keep all payroll files up to date.

• Maintain daily staffing showing hours worked for all employees.

• Process W-2 forms for all employees at the end of each calendar year.

• Help process wage garnishments and direct deposits for all employees as needed

• Keep all payroll information confidential, maintaining privacy for every employee.

• Creating and issuing invoices to customers.

• Processing credit memos, as necessary.

• Preparing account statements for customers.

• Following up on outstanding payments and answering customer queries.

• Monitoring all payments and preparing monthly billing reports.

• Monitor accounts daily

• Take action to encourage timely payments

• Process payments and refunds

• Resolve issues (billing, customer credit, etc.)

• Update account status records

• Prepare and present reports on collection activities and progress

• Posts customer payments by recording cash, checks, and credit card transactions.

• Posts revenues by verifying and entering transactions

• Maintains records

• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers;

• Resolves valid or authorized deductions by entering adjusting entries.

• Resolves invalid or unauthorized deductions by following pending deductions procedures.

• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

KNOWLEDGE/SKILLS/ABILITIES REQUIRED

• Proven experience in the core functions of billing, payroll and customer collections
• Proficient in Microsoft Office
• Proficient in Data Entry
• Knowledge of QuickBooks
• Ability to meet strict deadlines

COMPETENCIES

• Critical thinking and creative problem-solving skills combined with sound judgment
• Strong ability to multitask and prioritize assignments
• Organized with an attention to detail
• Strong verbal and written communication skills
• Flexible and willing to learn new skill sets
• Ability to take initiative and work within a team structure as well as independently
• Strong integrity, ethics and emotional control
• Unquestionable ethics and respect for confidentiality
• Proven ability to be persistent yet flexible

Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WORKING CONDITIONS

Physical Requirements

• Able to sit for prolonged hours at workstation

WORK ENVIRONMENT

• Predominantly office working environment
• Willing and able to work additional hours as needed to ensure responsibilities are met

MINIMUM QUALIFICATIONS

• 3 + years' experience in Payroll and Billing for a growing, service based company
• High School diploma or equivalent
• College degree preferred

Aron Security dba Arrow Security is one of the fastest growing Security providers in the New York Metropolitan area as well as New Jersey locations. As a member of the Aron Security dba Arrow Security team, you will be joining an established company with an excellent reputation in the Security Industry.

Aron Security dba Arrow Security is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If you have a disability that requires an accommodation to complete the application process, please email Aron Security dba Arrow Security Human Resources Department at HR resolutions@arrowsecurity.net Please include your full name, contact information and details about your request in the email.

Company Description

WHY SHOULD YOU CONSIDER WORKING AS A SECURITY OFFICER AT ARROW SECURITY? First, we value and appreciate each and every person we work with. There are lots of choices of companies to work for, and we do our best to live up to the expectations that the people we work with have in a company. We also understand the need to make EXTRA cash, and not only do we pay weekly, but we can also get you working right away! Second, we create opportunities for advancement within the company as we enjoy helping our security guards elevate to supervisor and managerial positions. And for our security officers seeking careers in law enforcement, if we can help mentor them to reach those higher levels, then that is perfectly fine with us. Many of those same people continue to work with Arrow Security on a part-time basis or when they retire from their career. Third, we pay attention to what is important to the people we work with, and we understand how important that is to our valued employees.