At Haynes Mechanical Systems, we have spent over 56 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

COMPETITIVE BENEFITS PACKAGE:

• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Gym and Fitness Reimbursement
• RTD Benefits and Taxi Vouchers
• Company Events and Awards
• AND MORE!!

POSITION SUMMARY:

The Building Automation Project Coordinator works and coordinates with Project Managers across all Haynes Mechanical locations to ensure excellent project delivery for Haynes Client Services customers. Project Coordinator is a critical support role for the Building Automation Systems projects team with a primary focus on procurement, administrative coordination, and field completion of the project lifecycle.

Success will require collaboration with project managers and field teams/sub-contractors. Additionally, field assessments and customer interaction will necessitate outstanding communication and a client service mindset.

REQUIREMENTS:

• A minimum of 3 years in a support role for project managers or 5 years of administrative support required
• Extremely proficient using MS Office products such as Excel, Word, and MS Project
• Effective communication and interpersonal skills with internal and external customers
• Able to work independently, sometimes under strict time constraints
• Strong organizational and time management skills
• Ability to assist project managers, team, and subcontractors to ensure all pre- and post-deployment project activities are accounted for and documented

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

INTERNAL COORDINATION:

• Create project electronic files on company server based upon booking notification
• Review project sales packages for completeness and accuracy
• Coordinate internal turnover meetings from sales to operations
• Coordinate control drawing approval process with Engineering and Project Manager
• Create and send customer documentation and coordinate external start-up meetings
• Issue purchase orders for sub-contractors
• Coordinate with Mechanical Project Coordinator on projects that have automation components
• Coordinate close-out documentation completion (warranty/training/OM/as-builts, DB backup) for internal close-out meetings

EXTERNAL/FIELD COORDINATION:

• Assist with Site Safety Observations and JSA compliance in conjunction with Project Managers
• Ensure all project materials are staged accurately and coordinate job site delivery with Purchasing and Logistics department drivers or scheduled pick up by technicians or subcontractors
• Assist with developing change order validation and documentation – both internal and external as directed by Project Managers
• Coordinate project timelines and safe off assessment or execution
• Develop punch list documentation on BAS Projects with/for Project Managers
• Coordinate customer close-out documentation and attend project training sessions

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.

• Must be able to see, enter, and manipulate data using a computer terminal and peripherals
• Noise level in the work internal environment is minimal, field level is typical of running mechanical equipment and PPE must be maintained
• This is an “in office position” for normal business hours, with coordinated flexibility between project managers and the team

COMPENSATION: $55,000 - $60,000/year