Recruiting Assistant Hallcon | Hallcon Corporation - Lenexa, KS 66215 Recruiting Assistant SUMMARY OF POSITION: Provide end-to-end recruitment administration and process facilitation including preparation of offer letters and pre-employment paperwork/forms, ordering and monitoring of pre-employment background screening, new hire correspondence and inquiry resolution within a shared service environment to achieve timely onboarding of North American hires for our Rail line of business. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Review a high volume of applications on a daily basis to determine validity * Conduct a high volume of initial phone interviews using various reliable personnel selection tools and methods to filter candidates; assess applicants relevant knowledge, skills, soft skills, experience and aptitudes * Resolve questions for incoming calls, driver recruitment line, incomplete applications, and referrals from field offices; provide support to Field Management by answering questions and providing follow up information * Process candidate background checks, drug screen, MVR, DOT physical, E-Verify, and other qualification checks as required * Initiate conditional offer letter for new hires; assist in preparing offer packages and new employee orientation packages * Coordinate with field managers for face-to-face interview with prospective applicants * Communicate status of recruiting efforts to appropriate field / department manager * Ensure maintenance of accurate and concise records and reports concerning all phases of the recruitment process and update applicant tracking system (HMC) * Maintain necessary recruiting related files and paperwork while upholding and protecting confidential candidate and employee information * Participate in retention activities, including managing turnover data, exit interviews, stay interviews, and providing ideas and feedback on retention strategies * Maintain a useful working knowledge of company policies and procedures * Perform other special projects as assigned QUALIFICATIONS: * Strong PC skills including but not limited to excel, word and email * Strong verbal and written communication skills * Excellent interpersonal skills and a customer service approach to problem solving * Commitment to maintaining the highest level of confidentiality when dealing with personal information, compensation and benefit information * Must be able to work on multiple projects simultaneously and prioritize workload