Branch Administrator Branch AdministratorJob Location US-MD-LaurelPosted Date 2 days ago(10/18/2018 9:57 AM)ID 2018-16069 Overview Brighter futures start here. Welcome to BrightView. Were a team of talented professionals, driven by results and relationships, and committed to taking care of each other, clients, and communities.BrightView was recently formed through the combination of landscape industry pioneers and leaders, Brickman and ValleyCrest. This defining event united more than 140 years of experience, an extraordinary portfolio of high-profile projects and clients, and a vast, national network of expertise and innovation. As one and true to our name, were reinventing the industry while affording our 22,000+ team members access to the most comprehensive training, resources, benefits, mentorship, and opportunities for career advancement.A brighter future is in your hands. Were currently seeking a Branch Administrator. The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling the administrative functions of the Branch. Branch Administrators serve as the key contact point for employees, clients, region, and corporate. What you'll do:PayrollEnter into payroll system all new hires, rehires, and changes as indicated on Personnel Action Forms (PAFs) for hourly Branch employeesEnter/update work orders and cost codes in job cost system to permit timely and accurate weekly labor postingEnter weekly timesheets into payroll systemIdentify timesheet and payroll inaccuracies and/or inconsistencies, and determines appropriate corrections. Resolve missing timesheets or inaccurate timesheets with Operations Managers on a timely basisRun payroll edits and verify all active Branch employees have been entered accuratelyMake any corrections to time entriesInform Corporate Payroll when entry has been verifiedBilling:Contract:Obtain approved billing from Account Manager, Branch Manager and Operations ManagerEnter billings into billing systemPrint coupons/billsMail invoicesWork Order/Snow/Irrigation/Other:Obtain approved billing from Account Manager, Branch Manager and Operations ManagerPull work order copies from work order bookEnter billings into billing systemPrint coupons/billsFile 1 copy in client work order billing fileMail invoicesRecord billing in work order logAccounts Receivable:Run aged receivables report weeklyNote all amounts over 30-45 days for follow upReview notes on outstanding invoices from Branch Manager, Account Manager, and/or prior callsDetermine and advise Branch Manager on appropriate collection methods, communications, and resources. Call appropriate customer contacts to check on payment statusMake notes from call or log into AR systemFax or email invoices as necessarySend collection letters as necessaryCompile background information for legal actions; participate in collection lawsuits as necessary.Accounts Payable:Issue Purchase Order (PO) numbers to authorized Branch Team membersComplete PO information and get signaturesMaintain accurate PO binder and logMatch invoices to POsFollow up on purchases made without a PORecord invoice in PO bookRequest add a vendor via intranet, if new vendor neededEnter invoices into AP systemSubmit address changes as necessary to Corporate APGet RM or BM approval if vendor payment is less than 45 daysRun A/P edit report weekly and balance to invoices (keep a copy of the edit list)Mail alphabetized invoices to Corporate with 1 copy of the edit list General office duties:Answer phones; determine appropriate personnel to respond to various inquiriesOrder supplies based on assessment of needs and budget resourcesRun reports as directed by Branch team membersStamp outgoing mail and sort incoming mailPrepare client proposals, contracts, correspondence and other miscellaneous itemsFiling, including job file maintenanceHuman Resources:Prepare new hire packetsMaintain I-9 bindersPrepare and maintain employee personnel filesCoordinate uniform ordering, distribution, and returnsCoordinate workers compensation reporting and monitor statusDetermine OSHA recordable and reportable injuries, and follow OSHA process accordingly.Accounting Administration:Prepare month end and monthly close material as directed by Controller and Branch ManagerSkills we're seeking:Communicate clearly orally and in writing to a variety of audiencesIdentify and solve problemsProficient in Excel, Word, and OutlookAbility to learn BrightViews internal software systems.Good data entry and typing skillsTen key number pad by touchAbility to operate fax, copier, and multi-line phoneGood working knowledge of basic accounting, human resources, general business, grammar, and spelling.Must possess 2 or 4 year degree in business or a related field and/or 3 5 years experience in a business office with accounting related responsibilities.Perks:Competitive salaryPaid time offMedical, dental, and vision insuranceBrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.