Job Description
Reporting to the Plant Manager, the administrative assistant is responsible for providing Human Resources (HR) and administrative support to the site, as well as promoting positive employee relations through the support of plant and team member administrative needs. This role will engage in coordinating the staffing and onboarding processes, supporting compliance with corporate and government requirements, leading the training administration processes, performing indirect buying activities, and supporting the general administrative needs of the site. This role is full-time, with standard hours Monday through Friday, 8:30am-4:30pm.
Hourly rate: $25-31/hr
Key Responsibilities
Coordinate the staffing activities for the Operations team by managing the contingent workforce and acting as HR consultant for the Talent Acquisition team.
Play an active role in the onboarding process: New-hire orientation, HR policies/benefits for all full-time new hires and temporary associates, ordering business cards, desk set up, and coordinating office supplies, phone extensions, and voicemail.
Manage and complete all payroll reporting for temporary associates/contractors.
Actively manage the communication stream of key business/site objectives and initiatives with the hourly workforce (e.g., flat screen communications, mass emails, intranet portal updates, etc.).
Manage office files and records, including confidential information and required compliance postings, in accordance with internal procedures.
Respond to routine questions on HR policies and procedures.
Perform clerical, administrative and general office duties involving: typing, record and file maintenance, document creation, mail distribution, UPS shipments, scanning/copying, office supply management, telephone reception, etc.
Assist site leadership with requests for data acquisition/analysis and other administrative services. Ensure data integrity for the site personnel.
Coordinate employee events/celebrations. Arrange meetings, travel, catering, and plant tours.
Maintain site security procedures by creating key cards for employees and vendors and removing access when necessary.
Maintain organizational charts, phone lists, email groups, communication boards, and employee picture boards, in/out boards, and mail bins.
Qualifications
High school diploma or equivalent required.
3-5 years experience in an administrative role with HR focus, preferably in manufacturing.
High level of work capacity and ability to work at a fast pace. Demonstrated ability to manage multiple tasks simultaneously.
Strong ability to plan, organize, prioritize, and re-prioritize.
Excellent verbal, written, and presentation skills.
Basic knowledge of employment laws and HR procedures/practices.
Strong time management skills.
Ability and passion to build relationships and work with employees at all levels of the organization.
Strength in listening to clients, understanding business concerns, and taking action to solve problems.
Strong knowledge of budgeting and attention to detail.
Additional Information
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.
Reasonable Accommodations Notice
If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact (440) 534-6000 or NA.TA.Operations@averydennison.com to discuss reasonable accommodations.