About Us:
Since 1987, Eagle Fire Inc. has become a top-tier provider of comprehensive fire protection services, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise caters to commercial, industrial, government, and mercantile facilities.
Join Our Growing Team:
As we expand across VA, NC, SC, GA, AL, and TN, we're enhancing scheduling consistency and ensuring faster customer response times. Join us for ample promotional growth and career advancement opportunities in the dynamic field of fire protection and life safety.
Benefits:
In addition to standard benefits, new employees are eligible for Eagle Fire Perks:
$2,000 Employee Referral Program
Employee Assistance Program
10 Paid Holidays
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
OVERVIEW:
As an integral member of the Accounting/Finance team, our Project Billing Accountant performs a wide array of responsibilities, including monitoring the progress of projects by tracking, reporting, and analyzing the financial elements of the projects, investigate variances, review expenses and consultants, and ensure that project billings are issued to customers and payments are collected. This person will be an integral part of our Accounting team to help ensure consistent billing and reliable financial reporting for Project Managers. The ideal candidate for this role is someone with experience in this type of role, particularly working with a subcontractor in the Construction space (ie. with an Electrical or other specialty subcontractor) and of size (~500+ projects in progress) and $100M+ in revenue.
DUTIES AND RESPONSIBILITIES:
Reviews and analyzes contracts and job cost data from source documents (project reports and electronic format) to produce accurate invoices. Verifies data (billed % complete), seeks missing data (support for labor and materials) from appropriate department/division. Submits invoices to appropriate Service Manager, Project Manager or Regional Manager for review and finalization. Follow-up as needed to meet deadlines. Enter accurate data into accounting system or other system/program as needed.
Responsible for monitoring job performance, billed position, and receivable collection for assigned projects.
Effectively communicate with all levels of Operations and Sales team members regarding contract documents, change orders and other contract modifications, approvals and any additional services related to billing. Follows-up and pursues billing related data ensuring that all job costs are fully accounted for and billed appropriately.
Set up new projects and open/close phases.
Maintain project-specific subcontractor and supplier lien waivers.
Set-up/maintenance of new clients and contacts as needed, including special billing instructions.
Prepare periodic and final invoice packages including all applicable backup for approval
Email final invoice package and/or upload invoice to applicable customer contacts, portals, etc.
Maintain billing folders for projects with all appropriate documents, including notarized lien waivers and monthly invoices, in accordance with standard procedures.
Maintain contract documents provided by Sales and Operations in project folders and accounting system.
Contact customers with past due balances to ensure invoices were received, update any comments that are received in the accounting software and handle any collection issues that may arise.
Prepare and distribute A/R reports to Operations and Sales for monthly progress review.
Perform project close outs in the accounting software and reach out to Operations team as needed.
Provide year end support of auditor requirements, which may include research and reconcilement.
Provide Work-in-Progress (WIP) report tracking and maintenance.
Prepare any ad hoc reports as needed and additional assignments, as directed by the Corp Credit Manager and/or CFO.
EDUCATION AND EXPERIENCE:
Bachelor’s Degree or some college courses in accounting or business preferred but not required.
A Project Accountant should typically have 3+ years of experience in billing and receivables.
Prior experience working with a Construction services company is preferred but not required.
A Project Accountant should be proficient and able to effectively utilize Microsoft Office programs (Excel, Outlook, Word), accounting systems, and billing programs.
PHYSICAL REQUIREMENTS:
Must be able to sit for long periods of time.
Must be able to use a telephone, computer and other office equipment.
Equal Employment Opportunity:
Eagle Fire Inc. provides equal employment opportunities, prohibiting discrimination and harassment based on age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, pregnancy, disability, genetic information, veteran status, uniformed service member status, or any other protected status by federal, state, or local laws. This policy applies to all employment terms and conditions, including recruitment, hiring, and placement.