Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Follow all processes and procedures associated with the Tyler Union Safety Program. Advise management of any deviations from this program.
• Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software (Microsoft D365) according to department policies and deadlines.
• Identify errors or discrepancies and resolve before processing.
• Prepare checks, including ACH transactions and web payments, and provide backup documentation.
• Reconcile the accrued purchase report; and submit corrections to the Purchasing Team.
• Act as a primary contact for your assign vendors, including reviewing invoice,
preparing and routing for approval. Email invoices without purchase orders to the department manager/requestor for approval; follow up as necessary.
• Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
• Assist with sorting and opening of inbound office mail and distribute to the proper department as needed.
• Provide updated vendor data to the AP Team Lead to update into the system. Example: Remit to address, banking information, name change, etc.
• Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.
• Assist in annual audit providing documentation as directed by the AP Team Lead.
• Assist on any other task will be directed by the AP Team Lead.
• Research and recommend programs, policies, and procedures to improve the effectiveness
• and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies, and customer service.
• Assist with inventory.
• Provide backup for the front desk during daily breaks, lunch, and absences.
• Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.
• Perform other duties as assigned or required.

Qualifications

EDUCATION and/or EXPERIENCE

• High school diploma is required.
• Three (3) to five (5) years of related on-the-job experience required.
• Experience working in a computer-based ERP and data entry preferred.

Additional Information

KNOWLEDGE/SKILLS, ABILITIES, and WORK ACTIVITIES

• Knowledge/Skills required to perform this job includes clerical, mathematics, customer/personal service, electronics, time management, critical thinking, active listening, and reading comprehension.
• Abilities required to perform this job include oral comprehension, written comprehension, written expression, oral expression, information ordering, speech recognition, category flexibility, selective attention, and speech clarity.
• Work activities associated with this position include:
  • Getting information, interacting with computers, processing information, documenting/recording information.
  • Organizing, planning, prioritizing work, updating, and using relevant knowledge.
  • Communicating with supervisors and peers, identifying objects, actions, and events, establishing, and maintaining interpersonal relationships.
  • Performing administrative activities, analyzing data or information, making decisions, and solving problems, monitoring processes, materials, and surroundings, evaluating information to determine compliance with standards, and monitoring and controlling resources.
• While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• As necessary, must wear common protective or safety equipment, such as safety shoes, glasses, gloves, hearing protection, and hard hats.

All your information will be kept confidential according to EEO guidelines.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
McWane is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. McWane will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA- gender identity or expression, and genetic information) or any other category protected by federal, state or local law.